Finding the right project management and resource planning software can be a game-changer for teams aiming to streamline workflows, improve collaboration, and manage time and budgets more effectively. While Mavenlink—now known as Kantata—has long been a trusted tool for professional services organizations, it’s not the perfect fit for every business.
Whether you’re looking for a simpler interface, better integration capabilities, more flexible pricing, or a platform tailored to your team’s size and structure, there are many strong alternatives available. This guide explores ten top-rated tools that offer similar or even better functionality depending on your needs. From startups to enterprise-level teams, these options provide a mix of robust features and user-friendly experiences designed to help you manage tasks, people, and projects with confidence.
What is Kantata (Mavenlink)?
Kantata, formerly known as Mavenlink, is a comprehensive project and resource management platform designed specifically for professional services firms. It helps organizations optimize their operations by unifying project management, resource planning, time tracking, financial management, and business intelligence into a single platform.
Kantata stands out with its focus on resource optimization, making it easier for teams to assign the right people to the right tasks based on skills, availability, and project demands. The platform also supports complex project structures, billable hours tracking, custom reporting, and integrations with popular tools like Salesforce, Slack, and QuickBooks.
By combining operational tools with strategic insights, Kantata aims to improve visibility, profitability, and efficiency across service-based businesses. However, due to its complexity and pricing, some teams may find it more suited to larger organizations or agencies with advanced project needs—prompting many to explore other alternatives that offer similar features with a simpler or more cost-effective approach.
The 10 Best Mavenlink Alternatives You Need to Know
1. Corexta
Corexta is a modern, all-in-one business management and productivity platform designed to empower teams with the tools they need to streamline operations and manage projects efficiently. It’s particularly well-suited for digital agencies, consultancies, and service-based companies seeking a flexible and scalable alternative to Mavenlink.
What makes Corexta stand out is its seamless integration of project management, time tracking, client communication, and invoicing—all within a clean, user-friendly interface. Unlike traditional project management software, Corexta focuses on creating a connected workspace where teams can handle everything from task assignments to billing without jumping between tools.
Whether you’re managing remote teams, tracking project profitability, or trying to keep multiple clients satisfied, Corexta offers robust features tailored to both small teams and growing enterprises.
Key Features
Project & Task Management: Assign tasks, set deadlines, and track progress in real-time across multiple projects.
Time Tracking: Log billable hours directly within tasks and export timesheets for invoicing or payroll.
Team Collaboration: Share files, leave comments, and communicate with your team in one centralized hub.
Client Management: Manage client details, projects, communications, and invoices in a single location.
Invoicing & Payment Tracking: Generate branded invoices, track payments, and sync financials effortlessly.
Reporting & Insights: Visual dashboards for project status, team utilization, and financial performance.
Pros
Intuitive and clean interface with minimal learning curve.
All-in-one system reduces the need for multiple tools.
Real-time collaboration features improve team productivity.
Strong focus on both internal team management and client-facing processes.
Cons
Limited third-party integrations compared to more mature platforms.
Still evolving with fewer advanced automation features.
Not ideal for large enterprises with complex compliance needs.
Pricing
Corexta offers flexible pricing based on the number of users and features selected. As of now:
Starter Plan: Ideal for freelancers or very small teams – pricing begins around $9/user/month.
Professional Plan: Suitable for growing agencies and consultancies – starts at $19/user/month.
Enterprise Plan: Custom pricing for larger organizations with tailored support and onboarding.
A free trial is available to help teams evaluate the platform before committing.
Customer Ratings
G2: 4.6/5
Capterra: 4.5/5
Trustpilot: 4.4/5
Users frequently praise Corexta for its simplicity, integrated invoicing system, and responsive customer support. It’s seen as a valuable tool for teams wanting a practical and cost-effective Mavenlink alternative.
2. Wrike
Wrike is a versatile work management platform built for high-performing teams across industries. Known for its scalability, Wrike supports complex project structures and cross-functional collaboration, making it a solid alternative to Mavenlink, especially for enterprise-level users.
With customizable dashboards, automated workflows, time tracking, and advanced analytics, Wrike is designed to provide full visibility into work progress. It also offers role-based access, proofing tools, and workload management features ideal for marketing, creative, IT, and product development teams.
Key Features
Custom Workflows: Automate repetitive tasks and create unique workflows per team.
Gantt Charts and Kanban Boards: Visual project planning with flexible view options.
Resource & Time Management: Allocate resources efficiently and track time for better productivity.
Collaboration Tools: Real-time editing, comments, and document proofing for seamless communication.
Advanced Reporting & Dashboards: Dynamic charts, performance tracking, and KPIs.
Pros
Highly customizable for different teams and industries.
Strong collaboration and communication tools.
Excellent reporting and analytics features.
Robust security and permission settings.
Cons
Steeper learning curve due to feature complexity.
Can be overwhelming for small teams or simple projects.
Some features are locked behind higher-tier plans.
Pricing
Free Plan: For teams up to 5 users with basic task management.
Team: $9.80/user/month – ideal for growing teams.
Business: $24.80/user/month – includes advanced features like time tracking and reporting.
Enterprise: Custom pricing – offers enterprise-grade security and admin controls.
Wrike also offers a free trial for premium plans.
Customer Ratings
G2: 4.2/5
Capterra: 4.3/5
Trustpilot: 4.0/5
Wrike is favored for its depth and flexibility but may require time to master.
3. Monday.com
Monday.com is a popular work operating system (Work OS) known for its intuitive interface and flexibility. It allows teams to build custom workflows to manage everything from tasks and projects to CRM and HR processes. It’s especially loved by creative teams, startups, and medium-sized businesses for its visual layout and automation features.
Monday.com offers a wide range of templates and integrations, making it easy to get started and adapt the platform to suit your business needs.
Key Features
Visual Project Boards: Choose from Kanban, Gantt, calendar, and timeline views.
Automation Recipes: Automate repetitive tasks without needing code.
Dashboards: Create reports and track KPIs with real-time data.
Time Tracking: Built-in time logs for tasks and projects.
App Integrations: Connects with Slack, Google Workspace, Microsoft Teams, and more.
Pros
User-friendly with a quick onboarding experience.
Highly customizable with modular design.
Strong community and resource center.
Ideal for remote and hybrid teams.
Cons
Some advanced features only available in higher plans.
Limited in-depth financial or resource management tools.
Can get expensive as you scale with more users and features.
Pricing
Free Plan: Up to 2 users with basic boards and docs.
Basic: $9/seat/month – essential features.
Standard: $12/seat/month – includes automations and integrations.
Pro: $19/seat/month – includes time tracking and advanced views.
Enterprise: Custom pricing for larger organizations.
Free trials are available for all paid plans.
Customer Ratings
G2: 4.7/5
Capterra: 4.6/5
Trustpilot: 4.3/5
Monday.com is well-regarded for its design, ease of use, and powerful automation tools.
4. Zoho Projects
Zoho Projects is a feature-rich and cost-effective project management solution developed by Zoho Corporation. It’s designed for teams looking to manage projects, track tasks, collaborate in real-time, and monitor progress—all within a cloud-based environment. As part of the broader Zoho ecosystem, it integrates seamlessly with apps like Zoho CRM, Zoho Books, and third-party tools like Google Drive and Microsoft Office.
Zoho Projects is ideal for small to medium businesses that want an affordable yet comprehensive alternative to Mavenlink.
Key Features
Task Automation: Set up workflows and recurring tasks with ease.
Gantt Charts: Track project timelines and dependencies visually.
Time Tracking: Log hours and generate timesheets for client billing.
Issue Tracking: Built-in bug and issue management for software teams.
Document Management: Centralized file storage and version control.
Pros
Competitive pricing with strong core functionality.
Excellent integration with Zoho suite and external tools.
Easy-to-use interface with deep customization options.
Reliable customer support and documentation.
Cons
UI design is slightly outdated compared to competitors.
Limited advanced reporting and analytics unless using add-ons.
Mobile app experience is less polished.
Pricing
Free Plan: Up to 3 users with limited features.
Premium: $5/user/month – includes essential project management features.
Enterprise: $10/user/month – adds advanced tools, integrations, and analytics.
A 10-day free trial is available for all plans.
Customer Ratings
G2: 4.3/5
Capterra: 4.2/5
Trustpilot: 4.1/5
Zoho Projects is praised for its affordability and smooth integration with other tools, making it a great pick for budget-conscious teams.
5. Asana
Asana is one of the most widely used project and task management platforms for teams of all sizes. It enables users to break work into manageable tasks, track progress, assign responsibilities, and meet deadlines efficiently. With its visually appealing interface and robust set of features, Asana helps teams streamline operations and improve accountability.
Asana is particularly effective for marketing teams, product managers, and operations departments due to its workflow automation, timeline view, and real-time collaboration tools.
Key Features
Task & Project Management: Organize work into tasks, subtasks, and milestones.
Timeline & Calendar Views: Visualize project schedules and dependencies.
Automation Rules: Automate routine processes to save time.
Workload Management: Monitor team capacity and reassign tasks.
Third-party Integrations: Works with Slack, Google Workspace, Microsoft Teams, and 200+ apps.
Pros
Clean and intuitive interface.
Strong collaboration and communication tools.
Powerful automation for repetitive workflows.
Scalable for small to enterprise-level organizations.
Cons
Limited native time tracking.
Reporting features could be more advanced.
Some key features only available in premium plans.
Pricing
Basic: Free for up to 15 users with core task management.
Premium: $10.99/user/month – includes timeline, dashboards, and custom fields.
Business: $24.99/user/month – adds workload and advanced integrations.
Enterprise: Custom pricing – offers enhanced security and control.
Free trials are available for premium plans.
Customer Ratings
G2: 4.3/5
Capterra: 4.5/5
Trustpilot: 4.2/5
Asana is often praised for improving team organization and clarity, with a strong emphasis on productivity.
6. ProofHub
ProofHub is an all-in-one project planning and team collaboration software that simplifies project workflows, communication, and document sharing. It is especially popular among creative teams, remote agencies, and design studios due to its built-in proofing and approval tools.
Unlike many other tools, ProofHub offers flat pricing with no per-user charges, making it a cost-effective option for growing teams.
Key Features
Kanban Boards & Gantt Charts: Visualize project workflows and timelines.
Time Tracking & Timesheets: Monitor work hours and generate reports.
Online Proofing: Collaborate on files with markup and comment tools.
Task Management: Assign tasks with deadlines, labels, and dependencies.
Chat & Discussions: Built-in communication for faster decision-making.
Pros
Fixed pricing for unlimited users.
Built-in proofing tool great for creative teams.
Strong task and document management capabilities.
Clean and intuitive interface.
Cons
Lacks some advanced integrations.
Reporting features are somewhat limited.
Fewer third-party app connections than competitors.
Pricing
Essential Plan: $45/month (billed annually) – includes core project management tools.
Ultimate Control Plan: $89/month (billed annually) – includes time tracking, custom roles, workflows, and advanced controls.
A free 14-day trial is available with full access to features.
Customer Ratings
G2: 4.4/5
Capterra: 4.6/5
Trustpilot: 4.3/5
ProofHub is highly recommended for teams that want a simple pricing structure and reliable collaboration tools.
7. Teamwork
Teamwork is a powerful project management tool built specifically for client services, such as marketing agencies, consultants, and professional services teams. It combines project planning, client collaboration, and time tracking into a single platform.
Teamwork stands out with its focus on billable hours, client access, and budget tracking—features that are especially useful for service-oriented teams managing multiple clients and projects at once.
Key Features
Time Tracking & Billing: Monitor time spent and generate invoices.
Project Templates: Use predefined templates to speed up workflows.
Client Access: Invite clients to view progress and deliverables.
Workload & Resource Planning: Balance resources and forecast workloads.
Integrated Chat & File Sharing: Collaborate seamlessly in-app.
Pros
Designed for client-based work and billing.
Strong reporting and time tracking tools.
Simple user interface with great usability.
Client-facing features streamline communication.
Cons
Limited automation features compared to other platforms.
Mobile app experience could be better.
Some features require higher-tier plans.
Pricing
Free Forever: For up to 5 users with basic features.
Starter: $5.99/user/month – ideal for small teams.
Deliver: $9.99/user/month – includes time tracking, templates, and reports.
Grow: $19.99/user/month – adds budgeting, integrations, and workload management.
Scale: Custom pricing – advanced permissions, support, and controls.
Teamwork offers a 30-day free trial for all paid plans.
Customer Ratings
G2: 4.4/5
Capterra: 4.5/5
Trustpilot: 4.1/5
Teamwork is especially appreciated by service businesses that need to manage client relationships and track profitability with ease.
8. Jira
Jira, developed by Atlassian, is a leading project management and issue tracking tool designed specifically for software development teams. Known for its deep focus on agile workflows, Jira supports scrum, kanban, and hybrid methodologies, making it ideal for managing sprints, bugs, releases, and backlogs.
With its highly customizable interface and powerful integration capabilities, Jira serves as a central hub for dev teams to collaborate, prioritize tasks, and deploy with confidence.
Key Features
Agile Boards (Scrum & Kanban): Visualize tasks and manage sprints.
Issue & Bug Tracking: Identify, assign, and resolve issues efficiently.
Custom Workflows: Tailor project processes to fit your team.
Roadmaps & Backlogs: Plan long-term goals and manage product backlogs.
Robust Integrations: Works seamlessly with Bitbucket, Confluence, Slack, and hundreds of dev tools.
Pros
Built for agile and DevOps teams.
Highly customizable workflows and automation.
Strong reporting and roadmap tools.
Extensive third-party integration library.
Cons
Steep learning curve for non-technical users.
UI can feel complex and overwhelming.
Can be too robust for simple task management.
Pricing
Free: Up to 10 users with essential features.
Standard: $8.15/user/month – includes more permissions and audit logs.
Premium: $16/user/month – advanced automation, analytics, and admin controls.
Enterprise: Custom pricing for large-scale businesses.
Free 7-day trials are available for paid plans.
Customer Ratings
G2: 4.2/5
Capterra: 4.4/5
Trustpilot: 4.0/5
Jira is the go-to choice for software and engineering teams seeking comprehensive agile project tracking and collaboration tools.
9. Basecamp
Basecamp is a simple yet powerful project management and team communication software. It’s widely used by small businesses, freelancers, and teams that prefer a no-frills approach to managing tasks, sharing files, and keeping everyone in the loop.
Unlike many other platforms, Basecamp emphasizes simplicity, clarity, and ease of use—making it a great tool for remote teams and clients who aren’t tech-savvy.
Key Features
To-do Lists: Manage tasks and set due dates.
Message Boards: Centralized discussions per project.
Schedules: Calendar views for tracking milestones.
Document & File Sharing: Store project-related assets.
Team Chat (Campfire): Built-in real-time messaging.
Pros
Clean and clutter-free interface.
Encourages communication and team alignment.
Flat pricing for unlimited users.
No hidden features behind paywalls.
Cons
Lacks advanced task dependency or Gantt charts.
Not ideal for complex or large-scale projects.
Limited reporting and analytics.
Pricing
Basecamp Personal: Free – up to 3 projects and 20 users.
Basecamp Pro Unlimited: $299/month flat – unlimited users and projects, all features included.
Free 30-day trial available.
Customer Ratings
G2: 4.1/5
Capterra: 4.3/5
Trustpilot: 4.0/5
Basecamp is perfect for teams seeking a straightforward collaboration tool with predictable pricing and minimal complexity.
10. Notion
Notion is an all-in-one workspace that combines note-taking, task management, wikis, and databases in a flexible and modular format. It’s highly customizable, allowing teams to create their own productivity systems tailored to their workflows.
Notion is especially loved by startups, content teams, and knowledge managers who want to keep documentation, project plans, and collaboration in one accessible platform.
Key Features
Custom Databases: Build tables, kanban boards, calendars, and lists.
Templates: Use or create project templates for recurring work.
Team Wikis: Centralize company knowledge and onboarding material.
Task Management: Assign tasks, set due dates, and track progress.
Rich Content Editor: Combine text, media, code, and embeds in one space.
Pros
Extremely flexible and customizable.
Combines documentation and task management.
Clean, modern interface.
Excellent for building knowledge bases and SOPs.
Cons
Can be overwhelming without a clear setup.
Limited native project reporting.
Offline mode is still developing.
Pricing
Free: For individuals with limited features.
Plus: $8/user/month – suitable for small teams.
Business: $15/user/month – includes advanced permissions and integrations.
Enterprise: Custom pricing with added admin features.
Notion offers a free trial for its paid plans.
Customer Ratings
G2: 4.7/5
Capterra: 4.7/5
Trustpilot: 4.6/5
Notion is best for teams that value flexibility, documentation, and collaboration in a single workspace.
Why Juggle Multiple Tools When One Will Do the Job?
Struggling with scattered communication, team disconnect, and reduced efficiency? A robust project management solution can change everything.
If you’re searching for a tool that unifies your team, breaks down silos, boosts productivity, and gives you a complete view of your operations—Corexta is worth exploring.
Sign up for a free Corexta account and streamline your workflow today!
