In today’s fast-paced world, staying organized is more important than ever. Whether you’re juggling work deadlines, personal errands, or team projects, a reliable reminder app can be a game-changer. These apps help you track tasks, set priorities, and ensure nothing slips through the cracks—boosting productivity and reducing stress.
With so many options available, choosing the right reminder app can be overwhelming. Some apps excel at personal task management, while others are built for team collaboration or project tracking. Features like alerts, recurring reminders, integrations with other tools, and cross-platform sync can make a big difference in how effectively you stay on top of your schedule.
The 10 Best Daily Reminder Apps
1. Corexta – Best for Project Management
Overview:
Corexta is a powerful all-in-one project management and reminder app designed for teams and professionals who need structured task tracking. It combines task reminders, team collaboration, and project timelines in a single platform, making it ideal for businesses and freelancers managing multiple projects.
Best Features
✅ Smart Reminders & Alerts – Set one-time or recurring reminders with custom notifications (email, push, in-app).
✅ Project Tracking – Organize tasks into projects, assign deadlines, and monitor progress with Gantt charts.
✅ Team Collaboration – Comment on tasks, share files, and tag team members for seamless communication.
✅ Time Tracking – Log work hours directly within tasks for better productivity insights.
✅ Integrations – Works with Slack, Google Calendar, Zapier, and Microsoft Teams for streamlined workflows.
✅ AI Task Suggestions – Automatically recommends priority tasks based on deadlines and workload.
Limitations
❌ Steep Learning Curve – The advanced features may take time for new users to master.
❌ Mobile App Lags Occasionally – Some users report slower performance on iOS/Android compared to desktop.
❌ Limited Free Plan – The free version restricts the number of projects and users.
Pricing
💲 Free Plan – Basic reminders & task management (up to 3 projects).
💲 Pro Plan ($9.99/user/month) – Full project management, time tracking, and integrations.
💲 Enterprise Plan (Custom pricing) – Advanced security, unlimited projects, and dedicated support.
Ratings & Reviews
⭐ 4.6/5 (G2) – Praised for its robust project management features but criticized for a slightly cluttered UI.
⭐ 4.4/5 (Capterra) – Users love the AI-powered task prioritization but want faster mobile sync.
Best For: Teams and project managers who need a reminder app with deep project tracking capabilities.
2. nTask – Best for Collaboration
Overview:
nTask is a team-oriented task management and reminder app that excels in collaboration, making it perfect for remote teams, agencies, and businesses. It combines task assignments, meeting scheduling, risk management, and time tracking in one unified platform.
Best Features
✅ Shared Workspaces – Create team projects with assignable tasks and deadlines.
✅ Meeting Management – Schedule, set reminders, and document meeting notes within tasks.
✅ Real-Time Collaboration – Comment, attach files, and tag team members for quick feedback.
✅ Gantt Charts & Kanban Boards – Visualize project progress and adjust timelines easily.
✅ Risk Tracking – Identify potential project bottlenecks with built-in risk management tools.
✅ Integrations – Works with Slack, Zoom, Google Calendar, and Microsoft Teams.
Limitations
❌ Basic UI Design – The interface feels outdated compared to competitors like Asana.
❌ Limited Mobile Functionality – Some features are less intuitive on smartphones.
❌ No Offline Mode – Requires an internet connection for full functionality.
Pricing
💲 Basic (Free) – Limited to 5 team members and basic task management.
💲 Premium ($3/user/month) – Adds Gantt charts, timesheets, and custom filters.
💲 Business ($8/user/month) – Advanced reporting, risk management, and priority support.
Ratings & Reviews
⭐ 4.3/5 (Capterra) – Loved for affordable team collaboration but critiqued for slow updates.
⭐ 4.1/5 (G2) – Praised for meeting integration but lacks automation features.
Best For: Teams that need a budget-friendly collaboration hub with reminders.
3. Todoist – Best for Managing Tasks
Overview:
Todoist is a minimalist yet powerful task manager trusted by 30+ million users for personal and professional productivity. Its sleek design, natural language input, and cross-platform sync make it ideal for individuals juggling multiple to-dos.
Best Features
✅ Quick Task Entry – Type “Call Mom tomorrow at 3pm” to auto-set reminders.
✅ Priority Levels & Labels – Color-code tasks (Red = Urgent, Blue = Errands).
✅ Recurring Due Dates – Set reminders like “Every Monday” or “Pay rent monthly.”
✅ Productivity Trends – Tracks completion rates and streaks for motivation.
✅ Integrations – Connects with Google Assistant, Alexa, Outlook, and 100+ apps.
Limitations
❌ No Built-In Calendar – Requires syncing with Google Calendar for timeline views.
❌ Limited Free Plan – Only 5 projects and no reminders without premium.
❌ Basic Collaboration – Lacks advanced team features like time tracking.
Pricing
💲 Free – Basic task management (no reminders).
💲 Pro ($4/month) – Reminders, 300 projects, and productivity trends.
Ratings & Reviews
⭐ 4.6/5 (TrustRadius) – Called the “best personal task app” but not ideal for complex projects.
⭐ 4.5/5 (Play Store) – Users love its simplicity but want subtasks in the free version.
Best For: Solo users who want a no-fuss reminder app with smart scheduling.
4. Microsoft To Do – Best for Microsoft Users
Overview:
Microsoft To Do (formerly Wunderlist) is a free, intuitive reminder app deeply integrated with the Microsoft 365 ecosystem. It’s perfect for Windows users or teams already using Outlook, Teams, or OneNote.
Best Features
✅ My Day Feature – Curates a daily task list every morning.
✅ Seamless Outlook Sync – Turns emails into tasks with one click.
✅ Shared Lists – Collaborate on grocery lists or work projects.
✅ Dark Mode & Cross-Platform – Works on iOS, Android, and web.
✅ File Attachments – Add documents from OneDrive or Dropbox.
Limitations
❌ Too Basic – Lacks advanced features like time tracking or Gantt charts.
❌ No Natural Language – Must manually set dates/times.
❌ Microsoft-Centric – Integrations outside 365 are limited.
Pricing
💲 Free – Fully functional with no paywalls.
Ratings & Reviews
⭐ 4.4/5 (Microsoft Store) – Praised for Outlook integration but too simple for power users.
⭐ 4/5 (TechRadar) – Called “the best free option for Windows lovers.”
Best For: Microsoft 365 users who need a lightweight, free reminder app.
5. TickTick – Best Reminder App with an Alarm
Overview:
TickTick stands out for its built-in alarm reminders, habit tracking, and Pomodoro timer. It’s a feature-packed alternative to Todoist for users who want audible alerts.
Best Features
✅ Alarm Reminders – Loud notifications even if the app is closed.
✅ Habit Tracker – Build routines (e.g., “Drink water 8x/day”).
✅ Pomodoro Timer – Built-in focus timer with stats.
✅ Smart Lists – Auto-organizes tasks by priority, date, or tags.
✅ Calendar View – Drag-and-drop scheduling like a digital planner.
Limitations
❌ Cluttered UI – Advanced features can overwhelm beginners.
❌ Premium for Full Features – Free plan lacks calendar view and habits.
Pricing
💲 Free – Basic tasks and reminders.
💲 Premium ($2.79/month) – Habits, calendar, and unlimited lists.
Ratings & Reviews
⭐ 4.8/5 (App Store) – “Alarms actually work!” but syncing can lag.
⭐ 4.5/5 (Android Authority) – Called “Todoist with extra muscle.”
Best For: Those who need audible alarms and productivity tools in one app.
6. ProofHub – Best for Enterprise Teams
Overview:
ProofHub is an all-in-one project management and team collaboration platform designed for large teams and enterprises. It combines task reminders, file sharing, time tracking, and proofing tools in a single workspace, eliminating the need for multiple apps.
Best Features
✅ Centralized Workspace – Manage tasks, discussions, files, and calendars in one place.
✅ Advanced Reminders – Set recurring reminders with email and in-app notifications.
✅ Custom Roles & Permissions – Control access levels for team members and clients.
✅ Built-in Proofing Tool – Annotate and approve files directly within tasks.
✅ Gantt Charts & Kanban Boards – Visualize project timelines and workflows.
✅ Time Tracking & Timesheets – Monitor hours spent on tasks for accurate billing.
Limitations
❌ No Free Plan – Only a 14-day free trial available.
❌ Steep Learning Curve – Feature-rich interface may overwhelm new users.
❌ Limited Integrations – Fewer third-party app connections than competitors.
Pricing
💲 Essential Plan ($45/month flat) – Includes 40 projects and 15GB storage.
💲 Ultimate Control Plan ($89/month flat) – Unlimited projects, 100GB storage, and advanced features.
Ratings & Reviews
⭐ 4.5/5 (Capterra) – Praised for robust project management but critiqued for high pricing.
⭐ 4.3/5 (G2) – Loved by large teams for its comprehensive tools.
Best For: Enterprises and large teams needing a unified workspace with reminders.
7. Twobird – Best Free Daily Reminder App
Overview:
Twobird is a unique, free reminder app that combines email, notes, and reminders in one minimalist interface. Developed by the makers of Notability, it’s ideal for users who want a lightweight, no-cost solution for daily task management.
Best Features
✅ Email + Reminders in One – Turn emails into tasks and set reminders directly.
✅ Natural Language Input – Type “Lunch with Sarah Friday 1pm” to auto-set reminders.
✅ Snooze Options – Postpone reminders with custom time delays.
✅ Collaborative Notes – Share and edit reminder lists with others.
✅ Cross-Platform Sync – Works on iOS, Android, and desktop.
Limitations
❌ Basic Features – Lacks advanced tools like time tracking or project views.
❌ Gmail-Centric – Best for Gmail users; limited Outlook integration.
❌ No Recurring Tasks – Can’t set repeating reminders automatically.
Pricing
💲 Free – No premium plans or paywalls.
Ratings & Reviews
⭐ 4.4/5 (Product Hunt) – Called “the simplest way to manage tasks in your inbox.”
⭐ 4/5 (TechRadar) – Praised for clean design but lacks power-user features.
Best For: Casual users who want a free, email-integrated reminder app.
8. Any.do – Best Group Reminder App
Overview:
Any.do is a versatile reminder app focused on shared lists and family/team coordination. Its voice entry, location-based reminders, and shared calendars make it great for households or small teams.
Best Features
✅ Shared Lists & Calendars – Coordinate groceries, chores, or work tasks with others.
✅ Voice Entry – Say “Remind me to buy milk when I leave work” to set geo-reminders.
✅ Moments Feature – Daily morning digest of upcoming tasks.
✅ Integrations – Works with Alexa, Google Assistant, Slack, and WhatsApp.
✅ Cross-Platform – Syncs across iOS, Android, and web.
Limitations
❌ Clunky UI – Ad-heavy free version; some menus feel outdated.
❌ Limited Free Plan – Only 1 shared list and no location reminders without Premium.
❌ No Time Tracking – Not ideal for work productivity metrics.
Pricing
💲 Free – Basic reminders and 1 shared list.
💲 Premium ($2.99/month) – Unlimited shared lists, location reminders, and themes.
Ratings & Reviews
⭐ 4.5/5 (Play Store) – Loved for family coordination but criticized for ads.
⭐ 4/5 (Macworld) – Called “the best app for shared errands.”
Best For: Families or small teams needing a simple way to sync reminders.
9. Capsicum – Best for Daily Planning
Overview:
Capsicum is a daily planner and habit-tracking app designed for users who want to structure their day with time-blocking and smart reminders. It combines to-do lists, calendar integration, and productivity analytics to help users optimize their routines.
Best Features
✅ Time-Blocking – Schedule tasks in hourly slots for better time management.
✅ Habit Tracking – Set daily goals (e.g., “Read 30 mins”) and track streaks.
✅ Smart Suggestions – AI recommends optimal times for tasks based on past behavior.
✅ Focus Mode – Minimizes distractions by hiding non-essential apps.
✅ Cross-Platform Sync – Works on iOS, Android, and web.
Limitations
❌ No Team Features – Purely for individual use (no collaboration).
❌ Limited Free Plan – Only 3 daily tasks in the free version.
❌ No Natural Language Input – Must manually set reminders.
Pricing
💲 Free – Basic planning with 3 daily tasks.
💲 Premium ($4.99/month) – Unlimited tasks, habit tracking, and analytics.
Ratings & Reviews
⭐ 4.7/5 (App Store) – Praised for clean design but needs more integrations.
⭐ 4.3/5 (Product Hunt) – Called “the digital bullet journal” for planners.
Best For: Individuals who want a structured daily planner with habit tracking.
10. Google Keep – Best for Google Workspace Users
Overview:
Google Keep is a lightweight, note-taking reminder app deeply integrated with Google Workspace (Docs, Calendar, Gmail). It’s ideal for quick checklists, voice memos, and location-based reminders.
Best Features
✅ Instant Sync with Google Apps – Attach Keep notes to Google Docs or Calendar.
✅ Voice Notes & Image Reminders – Save spoken ideas or snap pics of receipts.
✅ Location-Based Alerts – Get reminders when you reach a specific place.
✅ Color-Coded Notes – Organize by priority (e.g., red = urgent).
✅ Collaboration – Share lists with others in real time.
Limitations
❌ Too Basic – No task dependencies or advanced scheduling.
❌ No Time Tracking – Not suited for productivity analytics.
❌ Limited Offline Access – Requires internet for full functionality.
Pricing
💲 Free – No premium tiers (part of Google Workspace).
Ratings & Reviews
⭐ 4.6/5 (Play Store) – Loved for simplicity but lacks depth.
⭐ 4/5 (PC Mag) – Called “the best sticky-note app for Android.”
Best For: Google users who need quick, integrated reminders.
What Should You Look for in a Reminder App?
Choosing the right reminder app can significantly impact your productivity. Here are the key factors to consider before making your decision:
1. Cross-Platform Compatibility
Does it sync seamlessly across iOS, Android, web, and desktop?
Can you access reminders offline?
Best for: Users who switch between devices frequently.
2. Notification Customization
Does it support push, email, SMS, or even alarm-based reminders?
Can you snooze or reschedule alerts easily?
Best for: Those who need multiple alert types to stay on track.
3. Natural Language Processing (NLP)
Can you type “Meeting with John next Monday at 3pm” to auto-set a reminder?
Best for: Users who want quick, intuitive task entry.
4. Recurring Reminders & Scheduling
Does it support daily, weekly, monthly, or custom recurring tasks?
Can you set location-based reminders (e.g., “Remind me to buy milk when I’m near Walmart”)?
Best for: Habit tracking or routine tasks (e.g., bills, workouts).
5. Collaboration Features
Can you share tasks, assign responsibilities, or comment on reminders?
Does it integrate with team tools like Slack, Microsoft Teams, or email?
Best for: Teams, families, or shared errands.
6. Integration with Other Apps
Does it work with Google Calendar, Outlook, Trello, or Zapier?
Can you turn emails into reminders (e.g., Gmail integration)?
Best for: Streamlining workflows across tools.
7. User Interface & Ease of Use
Is the app cluttered or minimalist?
Does it offer dark mode, widgets, or voice commands?
Best for: Personal preference—some prefer simplicity, others need advanced features.
8. Pricing & Free Plan Limitations
Does the free version cover your basic needs?
Are premium features (e.g., unlimited reminders, team access) worth the cost?
Best for: Budget-conscious users vs. power users.
9. Additional Productivity Features
Does it include Pomodoro timers, habit trackers, or AI task prioritization?
Best for: Those who want an all-in-one productivity tool.
Never Miss Another Deadline Again!
Say goodbye to forgotten tasks and hello to productivity with the perfect reminder app. Whether for work or personal life, these tools keep you organized, efficient, and stress-free—so you can hit every deadline and still have time for what matters most.
