In today’s fast-paced, data-driven business environment, tracking Key Performance Indicators (KPIs) is no longer optional—it’s essential. Whether you’re running a small startup, managing a marketing agency, or leading a corporate team, understanding how well your strategies perform is key to long-term success. But tracking KPIs manually can be time-consuming, error-prone, and inefficient.
That’s where free KPI tracker software comes in.
The year 2025 brings even more advanced and accessible tools that help businesses monitor performance, measure progress, and make informed decisions—without the hefty price tag. These tools offer intuitive dashboards, real-time updates, automated reports, and powerful visualizations to keep your goals and metrics aligned.
What Should You Look for In KPI Software?
Choosing the right KPI software can make all the difference in your ability to monitor business success. Here are the key features to consider:
Ease of Use: The interface should be user-friendly so your team can adopt it quickly without extensive training.
Customization Options: The ability to tailor dashboards, set custom KPIs, and create personalized reports is crucial.
Real-Time Data Syncing: Ensure the software updates your KPIs in real time so you can act fast when trends shift.
Data Visualization: Look for clean, insightful charts and graphs that simplify complex data and improve decision-making.
Integration Capabilities: The tool should connect easily with other platforms like Google Analytics, CRM software, spreadsheets, and databases.
Collaboration Features: Shared dashboards, comment functions, and alerts can enhance teamwork and accountability.
Scalability: As your business grows, your software should support more users, data, and advanced features.
Reporting & Exporting: One-click exports, automated reporting schedules, and performance summaries are vital for stakeholders and presentations.
With these features in mind, let’s dive into the top free KPI tracking software you can start using in 2025.
The 10 Best KPI Tracker Software Tools
1. Corexta – Best for KPI Tracking
Corexta is an all-in-one business management platform that stands out as a top choice for free KPI tracking in 2025. Designed to support agencies, startups, and service-based businesses, Corexta integrates everything from project management to HR, finance, and time tracking under one roof. This centralization makes it incredibly easy to track KPIs across various departments without switching between tools.
KPI Tracking Process with Corexta
Corexta takes a structured approach to KPI tracking by combining real-time data, visual dashboards, and automated reports across its interconnected modules. Here’s how the software supports KPI tracking:
Unified Dashboard System: Corexta allows users to create and manage dashboards that visualize critical performance indicators across projects, teams, and timeframes. Whether you’re tracking billable hours, project progress, client satisfaction, or employee productivity, the dashboards update in real time.
Project & Task Monitoring: Every project comes with detailed tracking tools, including task completion rates, resource utilization, and milestone achievements. These metrics feed directly into your KPI dashboard for performance visibility.
Time Tracking Integration: With built-in timers, idle-time detection, and manual adjustments, Corexta helps track productivity KPIs such as time spent per task, billable vs. non-billable hours, and deadline adherence.
Financial KPIs: The platform includes expense tracking, invoicing, and revenue forecasting tools that make it easy to monitor financial KPIs like profit margins, cash flow, and operational costs.
HR Metrics: Track employee attendance, shift patterns, and performance reviews to measure HR KPIs such as retention rates, absenteeism, and productivity.
Client KPIs: With detailed client management modules, Corexta helps measure KPIs related to customer satisfaction, response time, and project success rates.
By tying all these data points together, Corexta delivers a complete view of organizational health—making it one of the most robust and flexible KPI tracking tools available for free.
Best Features
📊 Real-time dashboard customization
🕒 Advanced time tracking with productivity insights
📁 All-in-one workspace (HR, projects, clients, finance, and more)
💬 Client and contract management with KPI linkage
📈 Visual reports and exportable summaries
🔗 Integrations with Slack, Zoom, PayPal, and others
🧠 Intuitive user interface suitable for technical and non-technical users
Limitations
❌ May require initial setup time to configure dashboards for specific KPIs
❌ Currently best suited for small to mid-sized teams; enterprise-level users may need more scalability options
❌ Mobile app functionality is limited compared to desktop version
Corexta pricing
- Lifetime Free plan with limited reports
Small Business: $9.99 per month
Medium Business: $19.99 per month
Enterprise: $29 per month
Ratings and Reviews
⭐ G2: 4.7/5
⭐ Capterra: 4.6/5
⭐ Trustpilot: 4.5/5
“Corexta has simplified our KPI tracking by pulling all our tools into one place. It’s a real game-changer for agencies.” — Marketing Agency Owner
“I love the dashboards and how easy it is to monitor performance metrics without bouncing between spreadsheets.” — Operations Manager
2. Klipfolio – Best for Creating KPI Dashboards
Klipfolio is a dynamic cloud-based dashboard tool designed to help businesses monitor, analyze, and visualize their KPIs in real time. With its drag-and-drop interface and flexible data connections, it’s ideal for creating custom dashboards tailored to every department’s needs.
KPI Tracking Process with Klipfolio
Klipfolio simplifies KPI tracking by allowing users to create visual dashboards from various data sources. You can connect to spreadsheets, databases, cloud apps, and APIs to pull in data and convert it into real-time metrics. KPIs like sales performance, marketing ROI, web traffic, and operational costs can be tracked using pre-built or custom Klips (widgets).
The dashboards update automatically, offering a live snapshot of business health. You can set alerts for goal thresholds and share dashboards across teams to keep everyone aligned with targets.
Best Features
📊 Pre-built templates and custom visualizations
🔌 Connects with 100+ data sources including HubSpot, Google Analytics, Salesforce, etc.
💡 Drag-and-drop dashboard builder
🕒 Real-time data refresh and scheduled reporting
🔐 Role-based access and team collaboration tools
Limitations
❌ Limited offline capabilities
❌ May have a learning curve for users unfamiliar with data mapping
❌ Free plan includes limited data refresh and dashboard access
Klipfolio pricing
- Free Forever
- Go: $90/month
- Pro: $225/month
- Business: $800/month
Ratings and Reviews
⭐ G2: 4.6/5
⭐ Capterra: 4.7/5
⭐ Trustpilot: 4.3/5
“Klipfolio’s dashboards have given us full visibility into our marketing KPIs with minimal setup.” – Digital Marketing Analyst
3. Tableau – Best for KPI Data Analysis
Tableau is a leader in data visualization and analytics, making it one of the best tools for deep KPI insights. While known for its enterprise capabilities, Tableau also offers a free version called Tableau Public suitable for individuals and small teams.
KPI Tracking Process with Tableau
Tableau lets users dig deep into KPI data through interactive dashboards and visual analytics. You can import data from Excel, Google Sheets, databases, and cloud services to track performance indicators like churn rate, revenue growth, sales funnels, and more.
Its powerful analytics engine allows you to create calculated fields, trend lines, and predictive models that go beyond basic dashboards. Tableau is best for users who need not just to see KPIs, but to understand the “why” behind the numbers.
Best Features
📊 Advanced data visualization and storyboards
📈 Support for complex calculations and trend forecasting
🔗 Connects to almost any data source
🧠 AI-driven analytics and predictive modeling tools
📂 Multiple dashboard publishing and sharing options
Limitations
❌ High learning curve for beginners
❌ Tableau Public does not allow private storage of dashboards
❌ Limited real-time data refresh without premium versions
Tableau pricing
- Tableau Viewer: $15/month per user
- Tableau Explorer: $42/month per user
- Tableau Creator: $70/ month per user
Ratings and Reviews
⭐ G2: 4.5/5
⭐ Capterra: 4.6/5
⭐ TrustRadius: 8.3/10
4. Scoro – Best for Business Management
Scoro is a comprehensive business management software that combines work planning, CRM, billing, and reporting in one place. It offers excellent KPI tracking features designed for professional service firms, agencies, and consultancies.
KPI Tracking Process with Scoro
Scoro uses built-in dashboards and customizable reports to help teams monitor KPIs across sales, productivity, finances, and operations. It gathers real-time data from multiple business functions—project status, time spent, sales pipeline, and revenue—and displays it in visual dashboards.
KPI widgets let users track team performance, billable hours, deadlines, project margins, and client profitability. You can also automate goal tracking and receive alerts when certain thresholds are met or missed.
Best Features
📊 All-in-one business and KPI management
🔁 Automated reporting and goal tracking
💼 Comprehensive project, task, and team tracking
💰 Invoicing, budgeting, and expense control tools
🧩 CRM and sales pipeline integration
Limitations
❌ Interface may feel complex for new users
❌ Limited integration options compared to other tools
❌ Free plan only available as a trial
Scoro pricing
- Essential: $26/month per user
- Standard: $37/month per user
- Pro: $63/month per user
- Ultimate: Contact for pricing
Ratings and Reviews
⭐ G2: 4.6/5
⭐ Capterra: 4.5/5
⭐ Trustpilot: 4.2/5
5. Datapine – Best for KPI Analytics
Datapine is a smart business intelligence software focused on powerful data visualization and analytics. With a strong emphasis on real-time data and ease of use, Datapine is a solid pick for companies that want actionable insights from their KPIs.
KPI Tracking Process with Datapine
Datapine enables users to track KPIs through interactive dashboards connected to real-time data sources. You can design and automate reports on revenue, user behavior, customer lifetime value, and more using SQL-based query builders or drag-and-drop editors.
AI-powered alerts notify teams when performance deviates from targets, making Datapine a proactive tool. You can also use predictive analytics to forecast KPIs and plan better business strategies.
Best Features
📊 AI-driven KPI monitoring with anomaly detection
📉 Predictive analytics and forecasting tools
🔗 Connects to over 50+ data sources
🖥️ Custom dashboard creation with role-based access
📤 Automated reports and sharing tools
Limitations
❌ Free version includes limited dashboards and data sources
❌ Advanced features may require SQL or database knowledge
❌ Higher-tier features reserved for paid plans
Datapine pricing
- Basic: $249/month
- Professional: $449/month
- Premium: $799/month
- Branding & Embedded: $1,099/month
Ratings and Reviews
⭐ G2: 4.5/5
⭐ Capterra: 4.6/5
⭐ TrustRadius: 8.1/10
6. Smartsheet – Best for Spreadsheet KPI Dashboards
Smartsheet is a powerful work management platform that blends the familiarity of spreadsheets with the flexibility of modern project management tools. It’s ideal for teams that want to track KPIs using a structured, table-based interface.
KPI Tracking Process with Smartsheet
Smartsheet helps you build and track KPI dashboards directly from project sheets or imported data. Users can define KPI metrics like project timelines, team productivity, budget tracking, or customer satisfaction scores, and then visualize them using charts, graphs, and conditional formatting.
The platform supports automated alerts, formulas for dynamic calculations, and dashboards that update in real time—perfect for decision-makers and stakeholders who prefer a spreadsheet-style view of performance data.
Best Features
🧮 Spreadsheet-style interface with real-time updates
📊 Custom KPI dashboards and widgets
🔔 Automated alerts, reminders, and workflows
🔗 Integrations with tools like Salesforce, Google Workspace, and Jira
📁 Secure sharing and collaboration features
Limitations
❌ Can be overwhelming for non-spreadsheet users
❌ Advanced visualizations require dashboard customization
❌ Some features locked behind paid plans
Smartsheet pricing
- Free Forever
- Pro: $7/month per user
- Business: $25/month per user
- Enterprise: Contact for pricing
Ratings and Reviews
⭐ G2: 4.4/5
⭐ Capterra: 4.5/5
⭐ TrustRadius: 8.4/10
7. Databox – Best for Importing KPI Metrics
Databox is a data-driven dashboard tool built for marketers, analysts, and business teams. It focuses on connecting multiple data sources and presenting KPIs in beautiful, real-time dashboards.
KPI Tracking Process with Databox
Databox makes KPI tracking effortless by pulling data from over 70 platforms like Google Analytics, HubSpot, Shopify, and Facebook Ads. You can select pre-set KPI templates or create custom dashboards using a drag-and-drop editor.
Its mobile-first approach and “Datawall” feature make KPI sharing seamless. Additionally, it offers goal setting, alerts, and performance comparisons across timeframes—perfect for marketing campaigns and executive tracking.
Best Features
🔌 Connects to 70+ tools and services
📲 Mobile-friendly dashboards and notifications
📉 Goal tracking, benchmarking, and progress alerts
📈 Easy-to-use drag-and-drop dashboard designer
🧩 Custom data calculations and visualizations
Limitations
❌ Free plan offers limited dashboards and data history
❌ Some advanced features restricted to Pro/Business plans
❌ Limited customization for complex analytics
Databox pricing
- Free Forever
- Starter: $47/month
- Professional: $135/month
- Growth: $319/month
- Premium: $799/month
Ratings and Reviews
⭐ G2: 4.7/5
⭐ Capterra: 4.7/5
⭐ Trustpilot: 4.6/5
8. SimpleKPI – Best for Real-Time KPI Dashboards
SimpleKPI is a no-fuss, web-based KPI tracking tool focused solely on helping businesses measure and visualize performance. It’s great for companies that want fast, real-time access to their core metrics.
KPI Tracking Process with SimpleKPI
SimpleKPI allows users to manually input or import data from spreadsheets and other software tools. Once configured, you can monitor KPIs through customizable dashboards that refresh in real time.
You can assign KPIs by team or individual, set targets, and use vibrant charts to see trends. The clean interface and real-time updates make it perfect for non-technical users who need clear, visual insights into their performance.
Best Features
📊 Real-time dashboards with interactive visuals
🧮 KPI scorecards and trend tracking
📁 Import/export data via Excel or API
🧑🤝🧑 User-specific KPIs and team tracking
🔔 Alerts when KPIs hit or miss thresholds
Limitations
❌ No native mobile app
❌ Limited integrations compared to competitors
❌ Free trial, but no permanent free plan
SimpleKPI pricing
- $99/month
Ratings and Reviews
⭐ G2: 4.3/5
⭐ Capterra: 4.4/5
⭐ Software Advice: 4.2/5
9. Geckoboard – Best for Non-Technical Teams
Geckoboard is a live KPI dashboard platform designed to make data accessible and understandable, especially for non-technical teams. It helps businesses turn raw data into simple, visual dashboards for real-time display.
KPI Tracking Process with Geckoboard
With Geckoboard, users can connect data from popular apps like Google Sheets, Slack, Zendesk, and Shopify to track metrics. Its visual drag-and-drop interface allows you to create TV-ready dashboards that update automatically.
KPIs are displayed in clean, easy-to-read charts and tables. Teams can monitor sales performance, customer service goals, website traffic, and more—without needing data science skills or complex setups.
Best Features
📊 TV-ready real-time dashboards
🎯 Focus on simplicity and clarity for non-technical users
🔌 Integrates with 80+ data sources
📋 Pre-built widgets and custom metric builder
👥 Team visibility and access controls
Limitations
❌ Limited customization for in-depth analytics
❌ Free plan has basic features only
❌ Does not support advanced data modeling
Geckoboard pricing
- Essential: $39/month
- Pro: $79/month
- Scale: $559/month
Ratings and Reviews
⭐ G2: 4.6/5
⭐ Capterra: 4.5/5
⭐ Trustpilot: 4.4/5
10. Datapad – Best for Mobile Users
Datapad is a mobile-first KPI tracking tool that allows managers and founders to track business metrics on the go. It’s designed for simplicity and ease of use, without needing complex setups.
KPI Tracking Process with Datapad
Datapad allows you to manually input or sync metrics from services like Google Analytics, Shopify, and Facebook Ads. The app is focused on mobile UX, enabling quick setup and tracking from your smartphone.
You can assign KPIs to team members, set performance goals, and track progress through simple graphs. It’s ideal for leaders who want instant KPI access without logging into web dashboards.
Best Features
📱 Designed specifically for mobile-first KPI tracking
🔌 Supports key integrations (Google Analytics, Stripe, etc.)
🧑🤝🧑 Team collaboration and comments on each KPI
🎯 Quick setup and intuitive UI
🔔 Push notifications and goal reminders
Limitations
❌ Limited to mobile (no desktop version yet)
❌ Fewer integrations compared to other tools
❌ Manual data entry needed for unsupported sources
Datapad pricing
- Free for early adopters
Ratings and Reviews
⭐ G2: 4.4/5
⭐ Capterra: 4.3/5
⭐ Product Hunt: 4.6/5
Achieve More with the Right KPI Tracking Software
Staying aligned with your business goals starts with the right tools. That’s where Corexta comes in—a smart, flexible solution that blends powerful KPI tracking with the convenience of project management features. Customize your KPIs, track performance in real time, and keep your team focused—all in one place.
Ready to take control of your KPIs?
Start using Corexta today!
