12 Best Capacity Planning Tools & Software

In 2024, businesses face increasing pressure to efficiently manage resources, optimize workflows, and anticipate future needs. Capacity planning tools and software are essential for achieving these goals, especially in industries where the alignment of resources with project demand is critical. These tools allow organizations to predict future resource requirements, minimize bottlenecks, and ensure that both people and equipment are used to their full potential.

With the rapid growth of digital transformation, companies can no longer afford inefficient resource management. Capacity planning software provides real-time insights, helps forecast demand, and supports businesses in making data-driven decisions. This guide will explore the top 12 capacity planning tools available in 2024, highlighting their key features and benefits to help you find the perfect fit for your organization.

What is Capacity Planning Software?

Capacity planning software is a digital solution that helps businesses manage, forecast, and optimize their available resources to meet future demand. It allows organizations to allocate resources efficiently, ensuring that they have the right amount of staff, equipment, or production capabilities at the right time. This type of software is especially valuable in industries such as manufacturing, IT, and project management, where balancing supply and demand is crucial.

Key functions of capacity planning software include resource forecasting, demand modeling, and scenario analysis. These tools help companies avoid over- or underutilization of resources, prevent delays, and improve operational efficiency. By analyzing historical data and applying predictive models, businesses can anticipate changes in demand and make proactive adjustments to their capacity.

What Does a Capacity Planning Tool Do?

A capacity planning tool is designed to help businesses forecast, manage, and optimize their resources to meet current and future demands. Its primary function is to ensure that a company has the appropriate resources—whether it’s personnel, equipment, or raw materials—at the right time, avoiding both overutilization and underutilization. By efficiently managing capacity, businesses can reduce costs, enhance productivity, and improve service delivery.

These tools provide insights into the availability of resources, project demand, and workloads, enabling managers to make informed decisions. They help organizations avoid bottlenecks that occur when resources are insufficient or idle periods when resources are underutilized. Additionally, capacity planning tools often incorporate advanced analytics to predict future demand based on historical data, making them essential for strategic planning in industries such as manufacturing, IT, healthcare, and service delivery.

Moreover, capacity planning tools allow for scenario modeling, enabling businesses to simulate various situations and predict outcomes based on different variables. This helps decision-makers identify the best strategies for resource allocation and load balancing.

Key Features to Look for in a Capacity Planning Tool

When choosing the right capacity planning tool, certain features are essential to ensure that the software aligns with your organization’s needs. Here are the most critical features to look for:

Resource Forecasting

Resource forecasting is the ability to predict future resource needs based on historical data and current trends. This feature helps businesses anticipate shortages or surpluses of resources, allowing them to adjust in advance. Effective resource forecasting improves budget planning, ensures timely project delivery, and helps mitigate risks associated with resource constraints. Businesses can make informed decisions on hiring, procurement, and scaling operations based on accurate forecasts.

Scenario Planning

Scenario planning allows organizations to simulate different scenarios and assess their impact on resource capacity. For example, a company can model what happens if demand spikes or if a project requires additional resources. By creating multiple scenarios, businesses can better understand the flexibility of their resources and be prepared for unexpected changes. This feature is crucial for industries where demand fluctuates significantly, such as retail or IT services.

Real-Time Monitoring

Real-time monitoring provides immediate visibility into the current status of resources. With this feature, managers can track resource usage, workload distribution, and performance metrics in real time. This helps businesses identify and resolve issues as they arise, ensuring that projects stay on track. Additionally, real-time insights allow for more dynamic adjustments to capacity plans, enhancing responsiveness to ongoing changes.

Automated Alerts

Automated alerts notify managers when critical thresholds are met, such as when resource utilization is too high or too low. These alerts enable proactive management by ensuring that issues are addressed before they lead to delays or inefficiencies. For instance, an alert might notify the project manager when the available workforce is reaching its limit, allowing them to reallocate resources or adjust project timelines.

Scalability

Scalability is the tool’s ability to grow with your business. A good capacity planning tool should support expansion, allowing you to handle increasing amounts of data, users, and projects without compromising performance. This feature is particularly important for growing businesses or enterprises that deal with seasonal demand spikes. A scalable tool can accommodate increased demand without requiring a complete overhaul of systems.

Integration Capabilities

Integration capabilities ensure that the capacity planning tool works seamlessly with your existing software ecosystem. For example, integration with project management, human resources, and financial software ensures that all data is synchronized across platforms, enhancing collaboration and decision-making. A tool that easily integrates with other systems helps reduce data silos and improves the overall efficiency of resource management processes.

User-Friendly Interface

A user-friendly interface ensures that teams can quickly adapt to the software with minimal training. The interface should be intuitive, with simple navigation and clear visuals that present data in an understandable format. If the tool is overly complex, it can hinder adoption, leading to wasted time and resources. A well-designed interface enhances productivity by allowing users to focus on analyzing data rather than struggling with the system.

Customizable Reports and Dashboards

Customizable reports and dashboards allow businesses to generate and view data specific to their needs. With this feature, users can create custom views for key metrics, such as resource utilization, project status, or financial performance. Dashboards provide a real-time overview of operations, while customizable reports enable detailed analysis and presentations to stakeholders. Flexibility in reporting ensures that different departments can access the data most relevant to them.

Cost Optimization

Cost optimization features help businesses identify opportunities to reduce operational costs by improving resource allocation. By analyzing resource usage and financial performance, capacity planning tools can highlight inefficiencies, allowing companies to adjust their strategies and reduce waste. Cost optimization is crucial for maintaining profitability, especially in industries with tight margins.

Collaboration and Role-Based Access

Collaboration tools within capacity planning software enable multiple teams and departments to work together more effectively. This feature is essential for large organizations where resource planning involves input from different areas, such as finance, HR, and operations. Additionally, role-based access ensures that each user can only access the information and tools relevant to their role, improving security and preventing unauthorized changes.

Best 12 Capacity Planning Tools & Software in 2024

Selecting the right capacity planning tool from the multitude of software options available today may seem overwhelming. However, it’s essential to have a clear understanding of your specific needs before making a decision.

Prior to investing in any capacity planning software, consider these crucial features:

• Real-Time Analytics: Look for robust reporting tools that provide actionable insights.
• Automation: Choose software that minimizes manual tasks, freeing up valuable time.
• Extensive Integrations: Ensure the tool can connect seamlessly with other platforms you use.

Fortunately, we’ve researched and compiled a list of the top 10 capacity planning tools currently available. Browse through this thoughtfully curated selection to begin optimizing your team’s workload immediately!

1. Corexta – Best Project Management Software

Corexta is an all-in-one project management and capacity planning software designed to streamline operations for teams and organizations. It provides robust tools for planning, monitoring, and optimizing resources across various projects. Corexta is particularly popular for its scalability, making it suitable for businesses of all sizes, from small startups to large enterprises. Its project management capabilities allow users to track progress, manage workloads, and visualize data, ensuring that resources are efficiently allocated to meet project demands.

This software is built with a focus on improving accuracy and optimizing workflows through automation and data-driven insights. It provides real-time visibility into resource utilization, helping organizations avoid bottlenecks and underutilization. Corexta’s powerful analytics enable managers to make informed decisions quickly, whether it’s reallocating resources or adjusting timelines.

Corexta Features

• Scalability
  Corexta grows with your business, easily handling increasing project complexities and resource demands without sacrificing performance.
• Automation
  The software automates repetitive tasks, freeing up time for teams to focus on more strategic activities. This improves overall project efficiency.
• Accuracy
  Corexta’s advanced algorithms ensure accurate forecasting and resource planning, reducing the risk of errors in capacity estimations.
• Optimization
  Corexta helps optimize workflows by providing actionable insights and identifying areas for process improvements.
• Visualization
  It offers intuitive visualization tools such as Gantt charts, Kanban boards, and dashboards to track project progress and resource usage in real-time.
• Collaboration
  Teams can collaborate seamlessly within the platform, ensuring everyone is aligned on project goals, timelines, and resource availability.
• Flexibility
  Corexta is highly customizable, allowing organizations to adapt the software to their specific project management and capacity planning needs.
• Security
  The platform offers robust security features, including role-based access control and data encryption, to protect sensitive project and resource data.
• Reporting & Analytics
  Corexta provides detailed reporting and analytics, offering insights into resource utilization, project performance, and capacity planning efficiency.

Corexta Pros

• Comprehensive feature set: Corexta combines project management, capacity planning, and collaboration tools in one platform.
• Highly scalable: Suitable for businesses of any size, with the ability to handle complex projects and large teams.
• User-friendly interface: The software is intuitive and easy to use, even for teams new to capacity planning tools.
• Automation capabilities: Automates many resource allocation and forecasting tasks, reducing manual workload.
• Customizable reporting: Offers in-depth, customizable reports to meet different business needs.

Corexta Cons

• Steeper learning curve for complex features: Some of the more advanced features, like scenario planning and detailed analytics, may require additional training to master.
• Higher cost for enterprise-level features: While scalable, larger businesses may find the cost increases significantly with additional users and advanced features.
• Limited offline functionality: Corexta is highly dependent on internet connectivity, limiting its use in areas with poor connectivity.

Corexta Pricing

• Life Time Free plan with limited reports

• Small Business $9.99 per month

• Medium Business $19.99 per month

• Enterprise $29 per month

2. Resource Guru

Resource Guru is a resource management and scheduling tool designed to help businesses efficiently allocate resources, manage workloads, and avoid overbooking. With its simple drag-and-drop interface, Resource Guru is ideal for teams looking to streamline their resource management processes without the complexity often found in more robust capacity planning tools. It is particularly useful for agencies, consultancies, and IT teams that need to manage multiple clients and projects at once.

This software allows managers to schedule resources across projects, track availability, and view real-time data on resource usage. The tool is known for its ease of use, making it a popular choice for organizations that want a straightforward solution for managing people, equipment, and other assets without extensive training or technical knowledge.

Resource Guru Features

• Resource Scheduling
  Allows for easy scheduling and reallocation of resources across multiple projects using a clean and intuitive interface.
• Team Availability
  Provides real-time visibility into team availability, ensuring no resource is overbooked or underutilized.
• Time Off Management
  Tracks vacations, sick days, and other time off, automatically adjusting resource availability accordingly.
• Custom Fields
  Enables users to add custom fields to resources, projects, or bookings, allowing for highly tailored scheduling.
• Utilization Reports
  Offers detailed reports that show resource utilization across different projects, helping managers make informed decisions.

Resource Guru Pros

• User-Friendly Interface: The drag-and-drop scheduling feature is easy to use and requires minimal training.
• Real-Time Availability Tracking: Offers visibility into resource availability and workload at any given time.
• Great for Small to Medium Teams: Its simplicity and intuitive design make it ideal for smaller organizations or teams.

Resource Guru Cons

• Limited Advanced Features: Resource Guru lacks more advanced capacity planning functionalities like scenario modeling or detailed forecasting.
• Limited Customization: The platform offers fewer customization options compared to more robust tools.
• No Integration with Some Tools: Integration options are limited, which could pose challenges for businesses using a variety of project management software.

Resource Guru Pricing

• Grasshopper Plan: $2.50 per person, per month
• Blackbelt Plan: $4.16 per person, per month
• Master Plan: $6.65 per person, per month

3. DELIMAWorks Manufacturing ERP

DELIMAWorks Manufacturing ERP is an enterprise resource planning (ERP) software specifically designed for manufacturers. This tool helps companies manage their production schedules, inventory, and workforce with real-time insights into capacity and resource availability. DELIMAWorks is known for its ability to integrate capacity planning with broader business processes, ensuring manufacturers can align production with demand while managing costs effectively.

DELIMAWorks offers advanced features tailored to the unique needs of the manufacturing industry, including production tracking, material planning, and capacity forecasting. By centralizing operations, the software allows managers to make data-driven decisions, ensuring that manufacturing processes are optimized and resources are utilized efficiently.

DELIMAWorks Manufacturing ERP Features

• Production Scheduling
  Helps manufacturers create and manage production schedules based on current capacity and demand forecasts.
• Inventory Management
  Integrates with inventory systems to track stock levels, ensuring materials are available when needed for production.
• Capacity Forecasting
  Provides insights into future production needs, helping manufacturers adjust staffing, equipment, and materials accordingly.
• Quality Control
  Integrates quality control checks within the production process, ensuring products meet the required standards.

DELIMAWorks Manufacturing ERP Pros

• Tailored for Manufacturing: Built specifically for manufacturers, offering features that align with industry-specific needs.
• Comprehensive ERP Solution: Combines capacity planning with other ERP functions like finance, HR, and inventory management.
• Real-Time Data Insights: Offers real-time visibility into production, allowing for better decision-making and faster response times.

DELIMAWorks Manufacturing ERP Cons

• Complex Setup: Due to its advanced features, the initial setup and implementation process can be time-consuming.
• Requires Training: Teams will need adequate training to fully utilize the software’s comprehensive features.
• Higher Cost for Smaller Businesses: DELIMAWorks is more suited for medium to large-scale manufacturers, making it less ideal for smaller businesses due to higher costs.

DELIMAWorks Manufacturing ERP Pricing

Contact customer support for all pricing information.

4. Teamup

Teamup is a user-friendly calendar-based scheduling tool that simplifies team collaboration and resource management. Unlike traditional capacity planning software, Teamup is built around visual calendar interfaces, making it perfect for teams that need to schedule resources like meeting rooms, equipment, or team members. It offers shared calendars with color-coded entries, which can be customized according to project, team, or resource type.

This tool is ideal for small to medium-sized teams who want an easy way to coordinate resources without the complexity of enterprise-level software. With its cloud-based nature, Teamup allows for real-time updates and easy sharing across devices, making it a go-to for teams that need basic scheduling functionalities.

Teamup Features

• Shared Calendars
  Offers customizable, color-coded shared calendars that allow teams to schedule and view resource usage at a glance.
• Permission Levels
  Provides role-based access to ensure team members only see or edit information relevant to them.
• Mobile Access
  Cloud-based and accessible from any device, making it easy to manage resources on the go.
• Notifications & Alerts
  Sends real-time notifications when resources are scheduled or changes are made, keeping everyone updated.

Teamup Pros

• Simple to Use: Easy to set up and operate, making it ideal for teams that don’t require advanced capacity planning tools.
• Real-Time Syncing: Offers real-time updates to shared calendars, ensuring everyone is on the same page.
• Highly Customizable: Calendars and access levels can be tailored to meet specific team needs.

Teamup Cons

• Limited Advanced Features: Lacks advanced forecasting or scenario planning functionalities.
• Not Ideal for Large Teams: Better suited for small to medium-sized teams, as it may lack the scalability required for larger organizations.
• Dependent on Internet: As a cloud-based solution, it requires an internet connection to function effectively.

Teamup Pricing

• Basic Plan: Free
• Plus Plan: $8 per month
• Premium Plan: $20 per month
• Enterprise Plan: $80 per month

5. Kantata

Kantata (formerly known as Mavenlink) is a professional services automation (PSA) tool that integrates project management, resource planning, and financial management into a single platform. Kantata is designed for service-based businesses, helping them manage resource allocation, track project performance, and forecast future needs. This tool is especially popular among consultancies, marketing agencies, and IT service providers that need a flexible and scalable solution for managing client projects.

Kantata focuses on improving collaboration and visibility across teams, ensuring that resources are aligned with project goals. Its strong reporting and analytics capabilities make it easier for businesses to forecast resource needs and track utilization across multiple projects.

Kantata Features

• Resource Planning
  Provides detailed views of resource availability and allows for easy reallocation across projects.
• Project Financials
  Integrates project management with financial tracking, helping businesses manage budgets and forecast revenue.
• Collaboration Tools
  Built-in collaboration tools that allow teams to communicate and share documents directly within the platform.
• Customizable Dashboards
  Users can create personalized dashboards to view key metrics related to resource usage, project progress, and financial performance.

Kantata Pros

• Great for Service-Based Businesses: Tailored for professional services organizations, offering tools to manage client projects effectively.
• Advanced Financial Integration: Combines project management with financial tracking, providing a comprehensive view of project health.
• Strong Reporting Capabilities: Offers robust analytics and reporting features that help with forecasting and decision-making.

Kantata Cons

• Higher Learning Curve: Due to its extensive features, new users may require time to fully grasp the software.
• Costly for Smaller Teams: Kantata’s pricing model may be a bit expensive for smaller teams or businesses.
• Requires Customization: The software may require some level of customization to fit specific business needs, adding to the implementation time.

Kantata Pricing

• Team: $19 per user, per month
• Professional: $39 per user, per month

6. Toggl

Toggl is primarily known as a time-tracking tool, but it also offers powerful project and resource management features, making it a valuable tool for capacity planning. With Toggl, businesses can track how team members are spending their time, analyze workloads, and manage resources more effectively. It’s especially popular with freelancers, small teams, and remote workers, offering simple integration with other project management tools.

Toggl’s emphasis on usability and reporting makes it a great fit for companies looking to improve productivity and optimize resource allocation without complex setups. The tool provides insights into how long tasks and projects take, allowing for better planning and resource management in the future.

Toggl Features

• Time Tracking
  Offers real-time tracking for individual tasks and projects, helping teams understand where time is spent.
• Project and Task Management
  Organizes and manages tasks, while assigning resources based on availability and project deadlines.
• Reporting & Analytics
  Generates detailed reports on resource utilization and project progress, allowing managers to optimize workflows.
• Integrations
  Integrates with popular tools such as Corexta ensuring seamless workflow management.

Toggl Pros

• Easy to Use: Offers a simple, intuitive interface that requires minimal training.
• Comprehensive Reporting: Provides detailed reports on time usage, project progress, and resource allocation.
• Affordable: Toggl offers cost-effective pricing, making it accessible for small businesses and freelancers.

Toggl Cons

• Limited Advanced Features: Toggl is not as feature-rich for large-scale capacity planning as some of its competitors.
• No Offline Mode: Toggl requires an internet connection for tracking and reporting, which may limit its use in areas with poor connectivity.
• Scaling Issues: While great for small teams, it may not scale as well for large enterprises needing more advanced project management tools.

Toggl Pricing

• Free: For up to 5 users
• Starter: $9 per user, per month
• Premium: $18 per user, per month
• Enterprise: Contact Toggl for pricing information

7. Saviom

Saviom is an enterprise-grade resource management and capacity planning software tailored for large organizations with complex resource allocation needs. It helps businesses forecast future resource demands, optimize resource utilization, and improve overall efficiency. Saviom is widely used in industries such as engineering, IT, and construction, where effective capacity planning is critical for project success.

Saviom offers advanced resource scheduling and optimization tools that enable businesses to make data-driven decisions about resource allocation. The platform’s predictive analytics allow for scenario planning and long-term capacity forecasts, which help organizations prepare for future project needs.

Saviom Features

• Resource Forecasting
  Advanced forecasting tools that predict future resource demand based on historical data and upcoming projects.
• Scenario Planning
  Allows for creating multiple capacity planning scenarios, helping businesses prepare for different project outcomes.
• Real-Time Monitoring
  Offers real-time tracking of resource allocation and project progress to ensure optimal resource usage.
• Global Resource Visibility
  Provides a centralized view of all resources, ensuring efficient allocation across teams and locations.

Saviom Pros

• Enterprise-Grade Solution: Built specifically for large organizations, Saviom can handle complex resource and capacity planning needs.
• Predictive Analytics: Offers powerful forecasting and scenario planning tools, allowing for long-term capacity planning.
• Customizable: Highly customizable to fit the specific needs of different industries and businesses.

Saviom Cons

• Complex to Set Up: The platform can be complex to implement, requiring a longer onboarding process and extensive training.
• High Cost: As an enterprise-level solution, Saviom comes with a higher price tag, which may not be suitable for smaller businesses.
• Steep Learning Curve: Due to its robust feature set, it may take time for teams to fully understand and utilize all of its functionalities.

Saviom Pricing

Contact Saviom for all pricing information.

8. Forecast

Forecast is an AI-powered project and resource management software designed to help businesses manage complex projects with greater efficiency. It offers a blend of automation and data-driven insights to help organizations optimize resource allocation, track project progress, and improve capacity planning. Forecast is particularly well-suited for professional services organizations, such as agencies and consultancies, that handle multiple projects simultaneously.

Forecast’s AI-driven capabilities make it stand out, as the software can predict resource needs, budget requirements, and project timelines based on historical data. This helps managers make more accurate decisions and better prepare for future capacity demands.

Forecast Features

• AI-Powered Insights
  Uses AI to predict project timelines, resource needs, and budget requirements, allowing for more accurate planning.
• Resource Allocation
  Offers real-time resource tracking and automated allocation based on project requirements and team availability.
• Budget Tracking
  Includes tools for tracking project budgets and forecasting future financial needs.
• Task Automation
  Automates repetitive tasks, such as assigning resources to projects, to improve overall efficiency.

Forecast Pros

• AI-Driven Capabilities: Forecast’s AI tools help businesses make more accurate predictions regarding resource needs and project timelines.
• Comprehensive Resource Management: Offers robust resource allocation and tracking tools, making it ideal for complex projects.
• Automation Features: Automates various project management tasks, reducing the workload on managers and teams.

Forecast Cons

• High Learning Curve: The AI-driven features can be complex for new users to navigate and require some training.
• Cost: While powerful, Forecast may be cost-prohibitive for smaller teams or startups with limited budgets.
• Over-Reliance on AI: Some users may find the software too dependent on AI, limiting customization options for manual decision-making.

Forecast Pricing

• Light: $29 per seat, per month with a minimum of 10 seats
• Pro: Contact sales for pricing
• Plus: Contact sales for pricing

9. Runn

Runn is a resource planning and capacity management tool designed for businesses that need a simple yet effective way to manage teams and resources across multiple projects. Runn is especially well-suited for creative agencies, consultancies, and IT service providers, offering features for tracking team availability, resource utilization, and project timelines.

One of Runn’s key strengths is its ability to provide a visual overview of resource usage, helping managers quickly identify bottlenecks or underutilized resources. The software integrates with time-tracking and project management tools, allowing for a more holistic approach to managing capacity and ensuring projects stay on track.

Runn Features

• Resource Scheduling
  Provides a visual interface for scheduling resources across multiple projects and tracking team availability.
• Utilization Reports
  Offers detailed reports on resource utilization, helping managers identify underutilized or overworked team members.
• Project Timeline Management
  Tracks project timelines and resource allocation in real-time, ensuring projects are completed on schedule.
• Integrations
  Integrates with popular time-tracking and project management tools, providing a seamless workflow.

Runn Pros

• Visual Resource Management: The visual interface makes it easy to manage resources and project timelines at a glance.
• Simple to Use: Runn’s intuitive design makes it easy for teams to adopt without extensive training.
• Affordable: Offers competitive pricing, making it accessible to smaller teams and agencies.

Runn Cons

• Limited Advanced Features: Lacks more advanced features like AI-driven forecasting or scenario planning.
• Not Ideal for Large Teams: Runn is better suited for small to medium-sized teams and may not scale well for larger organizations.
• No Mobile App: While cloud-based, Runn currently lacks a dedicated mobile app for on-the-go resource management.

Runn Pricing

• Free Plan: Supports up to five people and unlimited projects
• Pro Plan: $10 per person, per month
• Enterprise Plan: Contact sales for pricing

10. Resource Management by Smartsheet

Resource Management by Smartsheet is an advanced project management and capacity planning tool designed for businesses that need to allocate resources efficiently and manage complex workflows. As an extension of the Smartsheet platform, it helps teams manage resources, track project progress, and optimize workloads, making it a versatile solution for organizations of various sizes. Resource Management by Smartsheet stands out for its integration capabilities with other Smartsheet tools and its ability to provide real-time insights into team capacity and project timelines.

The platform is particularly useful for organizations working in fast-paced environments where changes to project timelines and resources can occur frequently. Its intuitive dashboard and reporting features allow managers to make informed decisions quickly, helping to prevent resource bottlenecks or underutilization.

Smartsheet Features

• Resource Allocation
  Provides detailed insights into resource availability and usage, ensuring teams are optimally allocated across projects.
• Time Tracking
  Allows for real-time tracking of time spent on tasks, improving the accuracy of resource and capacity planning.
• Project Budgeting
  Includes budgeting tools to help organizations manage project costs and forecast future resource needs.
• Real-Time Collaboration
  Enables team collaboration across departments, ensuring all stakeholders have visibility into project progress and resource needs.

Smartsheet Pros

• Strong Integration: Seamlessly integrates with other Smartsheet tools, offering a unified project management experience.
• Real-Time Insights: Provides real-time data on resource allocation and project status, allowing for proactive decision-making.
• User-Friendly Interface: Intuitive interface that is easy for teams to navigate, even with complex workflows.

Smartsheet Cons

• Limited Advanced Features: Lacks some of the more advanced AI-driven features offered by other capacity planning tools.
• Learning Curve: While user-friendly, there may still be a learning curve for teams unfamiliar with Smartsheet.
• Pricing: The pricing structure may be a bit high for smaller businesses or startups.

Smartsheet Pricing

• Pro: $7 per user, per month with a maximum of 10 users
• Business: $25 per user, per month with a minimum of the three users
• Enterprise: Contact sales for a quote

11. Hub Planner

Hub Planner is a resource scheduling and capacity planning tool designed to help businesses manage their teams effectively. It provides features like resource allocation, project tracking, and budgeting, making it a comprehensive solution for project managers looking to optimize team performance. Hub Planner is popular with agencies, IT firms, and consultancies that need to manage multiple projects simultaneously, as it offers a visual dashboard that gives an overview of team availability and project timelines.

The platform is built for flexibility, allowing managers to easily shift resources between projects or tasks, ensuring that team members are neither overworked nor underutilized. Hub Planner’s strength lies in its ability to provide transparency across teams, ensuring managers can make informed decisions about capacity planning.

Hub Planner Features

• Resource Scheduling
  Provides a visual interface for scheduling resources, allowing for easy tracking of team availability and project timelines.
• Timesheets
  Offers timesheet functionality to track time spent on various tasks, providing data for future capacity planning.
• Reporting and Analytics
  Generates detailed reports on resource utilization, project progress, and team performance.
• Budget Tracking
  Includes features for tracking project budgets, ensuring financial resources are managed alongside human resources.

Hub Planner Pros

• Visual Interface: The visual interface makes it easy for managers to quickly assess resource availability and project progress.
• Flexibility: Allows for easy adjustments to resource allocation, ensuring that teams are efficiently managed.
• Comprehensive Reporting: Offers in-depth reporting tools that provide insights into resource utilization and project outcomes.

Hub Planner Cons

• Limited Customization: Some users may find the customization options for reports and dashboards to be limited.
• Complexity for New Users: The tool can be complex for new users, requiring some initial training to fully utilize its features.
• No Mobile App: Currently, Hub Planner does not have a dedicated mobile app, limiting accessibility for teams on the go.

Hub Planner Pricing

• Plug & Play: $7
• Premium: $18
• Business Leader: $54

12. Teamdeck

Teamdeck is a resource management and scheduling tool tailored for creative agencies, software development teams, and other service-oriented businesses. Teamdeck helps teams manage their workloads by offering a visual resource calendar, time tracking, and reporting features. It is a versatile tool for businesses looking to improve how they allocate resources, manage team capacity, and forecast project needs.

One of Teamdeck’s standout features is its simplicity, making it ideal for smaller teams or startups that need a straightforward capacity planning tool without the complexities of larger enterprise platforms. The tool allows managers to quickly identify overbooked or underutilized team members and adjust project plans accordingly.

Teamdeck Features

• Resource Scheduling
  Provides a drag-and-drop resource calendar, making it easy to schedule tasks and track team availability.
• Time Tracking
  Includes time-tracking features to help managers understand how long tasks take and improve future capacity planning.
• Reporting Tools
  Offers reporting features that provide insights into resource allocation, project progress, and team performance.
• API Integrations
  Integrates with popular project management tools like Corexta offering a seamless workflow experience.

Teamdeck Pros

• User-Friendly: The drag-and-drop interface makes it easy for managers to schedule tasks and allocate resources.
• Affordable: Teamdeck offers cost-effective pricing, making it accessible for small businesses and startups.
• Simple Setup: Quick and easy to set up, making it ideal for teams that need a fast deployment.

Teamdeck Cons

• Limited Advanced Features: Lacks the advanced AI-driven forecasting or automation features that larger organizations might need.
• Scalability Issues: May not scale as effectively for larger teams or complex projects with significant resource demands.
• Limited Customization: Some users may find the customization options for reports and dashboards to be lacking compared to competitors.

Teamdeck Pricing

Contact Teamdeck for all pricing information.

The Key to Faster, Better, Stronger Capacity Planning

Effective capacity planning is crucial for organizations aiming to optimize resources and enhance productivity. One software that stands out in this arena is Corexta. Designed with advanced project management capabilities, Corexta empowers teams to streamline their planning processes, allowing for quicker decision-making and improved operational efficiency. With features like resource forecasting, automated scheduling, and real-time monitoring, Corexta helps businesses stay agile and responsive to changing demands.

By implementing Corexta, organizations can eliminate bottlenecks and maximize their team’s potential, leading to faster project completion and stronger overall performance. As we move into 2024, investing in robust capacity planning tools like Corexta is essential for staying competitive in today’s dynamic market. Whether you are a small startup or a large enterprise, the right software can transform your capacity planning, ensuring that you are not only faster and better but also stronger in executing your business strategy.