In the fast-paced world of consulting, every second counts. Managing your time efficiently is not just a matter of productivity—it’s about accountability, profitability, and delivering results. Whether you’re a solo consultant juggling multiple clients or part of a growing agency, time tracking software has become essential. It helps you stay on top of your projects, bill accurately, and analyze how your time is spent.
With 2025 bringing new innovations and smarter tools, choosing the right time tracking software can give you a real competitive edge. The best solutions are more than just digital timers—they integrate seamlessly with your workflows, automate mundane tasks, and provide insightful reports that help you grow your business.
Best Time Tracking Software for Consultants at a Glance
| Tool | Best features | Best for | Pricing |
|---|---|---|---|
| Corexta | – Built-in time tracking across devices – Billable/non-billable hour tracking – Automations and dashboards | Best for individuals, small teams, and enterprises needing time tracking + project management in one platform | Free plan available; paid plans start at $9.99/user/month; customizations available for enterprises |
| Clockify | – GPS tracking and invoicing – Hourly rates and calendar scheduling – Unlimited users/projects | Best for individuals and small businesses needing free, scalable time tracking | Free plan available; paid plans start at $4.99/user/month |
| TimeCamp | – Automatic tracking and invoicing – Geofencing and digital kiosks – Productivity reporting | Best for freelancers and small teams needing automated billable hour tracking | Free plan available; paid plans start at $1.99/user/month |
| Harvest | – Time tracking with budgeting – QuickBooks/Xero integrations – Expense tracking | Best for small businesses needing simple tracking and fast client invoicing | Free plan available; paid plans start at $13.75/user/month |
| Paymo | – Stopwatch + bulk tracking – Project profitability analysis – Online payments and task management | Best for small teams (under 20 people) combining task + time + billing in one place | Free plan available; paid plans start at $5.90/user/month |
| Replicon | – AI-powered ZeroTime™ tracking – Labor law compliance tools – Pre-filled timesheets | Best for mid-sized to enterprise teams needing payroll-compliant time tracking | Free trial available (14 days); paid plans start at $6/user/month; enterprise suite at $29/user/month |
| Hubstaff | – Geofencing and GPS tracking – Payroll and invoicing integrations – Productivity insights | Best for remote or hybrid teams needing location-based tracking and payroll support | Free trial available (14 days); paid plans start at $7/user/month; enterprise plan available at $25/user/month |
| RescueTime | – Focus sessions and distraction blocking – Productivity insights and reports – Weekly summaries | Best for individuals or small teams needing distraction-free productivity tracking | Free trial available (14 days); paid plans start at $9/user/month |
| Time Doctor | – Real-time tracking with website/app usage – Productivity + profitability reports – CRM and project integrations | Best for distributed teams needing employee activity tracking and reports | Free trial available (14 days); paid plans start at $8/user/month; custom pricing for enterprises |
| Timely | – AI-powered automatic tracking – Pre-filled timesheets- 100+ integrations | Best for consultants and teams wanting background time tracking without timers | Free trial available (14 days); paid plans start at $11/user/month |
What Should You Look for in Time Tracking Software for Consultants?
Finding the perfect time tracking tool depends on your unique consulting needs. Here are the key features to consider before investing in a solution:
Ease of Use: A time tracker should be intuitive and simple. You want to spend time on your work, not learning how to use a tool.
Automatic Time Capture: Tools with automatic tracking reduce human error and save time by logging activities in the background.
Project and Task Management: Integration with task lists and project timelines helps consultants keep everything in sync.
Invoicing and Billing: Look for built-in invoicing capabilities or integrations with billing platforms to streamline payments.
Reporting and Analytics: Detailed reports give insight into productivity, client hours, and profitability.
Multi-device Compatibility: A good solution should work across desktop, mobile, and cloud platforms for maximum flexibility.
Integrations: Compatibility with tools like Trello, Slack, Google Workspace, or CRM systems boosts your workflow efficiency.
Team Features: If you collaborate with other consultants or assistants, choose a tool with team tracking, permissions, and role-based access.
Affordability: While many time trackers offer free versions, premium features may come at a cost. Choose one that fits your budget and needs.
Security and Compliance: Ensure the tool adheres to privacy standards and keeps your data secure, especially when working with sensitive client information.
With these criteria in mind, let’s dive into the top 10 tools that stand out in 2025.
The 10 Best Time Tracking Software for Consultants
1. Corexta (Best for Streamlining Time Tracking and Project Management)
Corexta is an all-in-one time tracking and project management platform designed with consultants in mind. Whether you’re working solo or managing a team of professionals, Corexta simplifies how you plan, track, and analyze your work hours across multiple clients and projects. In 2025, Corexta continues to lead with its intuitive design, powerful automation, and seamless integration of time tracking into every layer of your workflow.
Let’s explore its core functionalities:
Corexta Project Time Tracking
Corexta’s Project Time Tracking feature allows consultants to log billable and non-billable hours effortlessly. You can start and stop timers with a single click or manually enter time for specific tasks. The system offers a real-time overview of how time is being allocated across multiple projects, helping you stay organized and accountable.
You can also assign time entries to clients, services, or milestones—making it easier to generate accurate invoices and performance reports.
Corexta Tasks
With Corexta Tasks, you can break down larger consulting projects into manageable pieces. Each task can be tagged, assigned deadlines, and connected to specific clients or projects. What sets Corexta apart is its smooth connection between tasks and time logs, allowing you to track how long each task actually takes and compare it with your estimates.
This visibility ensures better planning, reduced scope creep, and data-driven decisions.
Corexta Time Analysis
Time Analysis is one of Corexta’s most powerful features. It provides consultants with visual reports and dashboards that show where their time goes, how productive they are, and which services generate the most billable hours. You can filter data by client, team member, or service category, and even export reports for monthly reviews or client presentations.
The ability to analyze trends over time helps consultants refine their offerings and improve profitability.
Corexta Services Timesheet
The Services Timesheet section is tailor-made for service-based professionals. You can organize time logs by services offered (e.g., strategy consultation, project management, technical audit), which makes it easier to calculate billing based on service types. This is especially helpful for consultants who offer tiered or value-based pricing models.
The platform also allows for timesheet approvals, team member access controls, and custom billing rates.
Best Features
Real-time time tracking with task-level precision
Built-in task and project management tools
Customizable reports and dashboards
Service-based timesheet categorization
Invoicing integration with popular accounting platforms
Team collaboration and timesheet approval features
Desktop, mobile, and browser-based tracking
Limitations
Slight learning curve for users unfamiliar with project-based workflows
No offline tracking capabilities (requires internet connection)
Limited integrations compared to larger competitors
Advanced features are only available in higher-tier plans
Pricing
Corexta offers flexible pricing based on the size of your team and required features:
Free Plan: Basic time tracking and task management for solo consultants
Pro Plan: $10/user/month – Includes project management, reporting, and client-based billing
Business Plan: $20/user/month – Advanced analytics, team features, timesheet approvals, and integrations
Custom pricing available for larger firms and enterprise needs.
Ratings and Reviews
⭐ Capterra: 4.7/5
⭐ G2: 4.6/5
⭐ Trustpilot: 4.5/5
2. Clockify (Best for Unlimited Free Time Tracking)
Clockify is a favorite among consultants who want robust time tracking features without the price tag. It offers an unlimited free plan—ideal for freelancers, independent consultants, and small teams. Whether you’re tracking work hours, managing projects, or logging billable time, Clockify delivers a smooth, user-friendly experience.
With support for both manual time entries and live timers, consultants can stay focused without worrying about missed hours. It also includes detailed reporting, project budgeting, and basic invoicing—making it a complete solution for tracking productivity.
Best Features
Unlimited time tracking for users and projects (even on free plan)
Simple, intuitive timer and manual time entry options
Project and client tracking with hourly rates
Time audit, approval workflows, and detailed visual reports
Browser extension, desktop app, and mobile access
Integrates with 80+ tools including Trello, Asana, and Slack
Limitations
Advanced features (e.g., forecasting, profitability reports) require paid plans
User interface is clean but not as visually appealing as premium tools
Limited task management features compared to project-focused platforms
Pricing
Free Plan: Unlimited users, time tracking, and projects
Basic: $3.99/user/month – Includes time audits, required fields
Standard: $5.49/user/month – Adds invoicing, time approvals
Pro: $7.99/user/month – Includes scheduling and productivity insights
Enterprise: $11.99/user/month – Advanced controls and integrations
Ratings and Reviews
⭐ Capterra: 4.7/5
⭐ G2: 4.5/5
⭐ Trustpilot: 4.6/5
3. TimeCamp (Best for Automatic Billable Hour Tracking)
TimeCamp shines in helping consultants automatically track billable hours. Its unique feature set includes background activity tracking, productivity classification, and automatic time assignment to tasks or clients. This hands-off approach to time tracking is ideal for consultants who don’t want to constantly start and stop timers.
TimeCamp also allows you to create invoices directly from tracked time and manage project budgets based on hours logged, making it an excellent tool for freelancers and agencies alike.
Best Features
Automatic time tracking with keyword and app detection
Built-in invoicing and payment tracking
Productivity analysis and idle time detection
Client and project-based tracking with billable rate settings
Integrates with Trello, Jira, Monday.com, and other tools
Team time approvals and attendance management
Limitations
Automatic tracking setup can be complex for new users
Occasional syncing issues with third-party integrations
Interface is powerful but not as sleek as some competitors
Pricing
Free: For solo users with unlimited projects
Starter: $3.99/user/month – Time tracking and reporting
Premium: $6.99/user/month – Adds invoicing, billable rates, and productivity
Ultimate: $10.99/user/month – Advanced reports and custom user roles
Ratings and Reviews
⭐ Capterra: 4.7/5
⭐ G2: 4.5/5
⭐ Trustpilot: 4.4/5
4. Harvest (Best for Simple Tracking and Invoicing)
Harvest is a go-to tool for consultants who want clean, efficient time tracking paired with easy invoicing. Its sleek interface and minimalistic design make it perfect for solo professionals and small consulting firms. With Harvest, you can track time per client or project, manage expenses, and generate professional invoices in just a few clicks.
It also includes strong reporting tools that give a clear view of your time utilization, client billing, and project profitability—making it ideal for consultants who wear many hats.
Best Features
Effortless time tracking with one-click start/stop timers
Built-in expense tracking and invoice creation
Integration with PayPal and Stripe for direct payments
Customizable reports on project progress and client billing
Works across web, desktop, and mobile
Seamless integrations with Asana, Basecamp, Slack, and QuickBooks
Limitations
Free version only allows tracking for 2 projects
Lacks advanced features like task dependencies or forecasting
Not ideal for large teams or complex project management needs
Pricing
Free: For 1 user and up to 2 projects
Pro: $12/user/month – Unlimited projects, invoicing, and reporting
Ratings and Reviews
⭐ Capterra: 4.6/5
⭐ G2: 4.3/5
⭐ Trustpilot: 4.2/5
5. Paymo (Best for Simple Tracking and Invoicing)
Paymo is an all-in-one project management and time tracking tool that suits the needs of consultants, freelancers, and small agencies. It combines time tracking, task management, invoicing, and resource scheduling in one platform, allowing consultants to manage their entire workflow from start to finish.
Its user-friendly interface makes it easy to track time manually or automatically. With features like time reports, timesheets, and client billing, Paymo helps consultants get paid accurately and on time without the need for multiple tools.
Best features
Integrated time tracking with web timer, desktop widget, and mobile app
Task management with Kanban boards and Gantt charts
Automated and manual time entries with timesheet view
Easy invoice creation and expense tracking
Detailed project reports and client billing history
Resource scheduling and team workload view
Limitations
Free plan only available for personal use with limited features
May be overwhelming for consultants looking for simple time tracking only
Lacks advanced payroll integrations
Pricing
Free: 1 user, limited features
Starter: $5.90/user/month – Time tracking, invoicing, and basic tasks
Small Office: $10.90/user/month – Includes project templates and team collaboration
Business: $16.90/user/month – Advanced reporting, resource planning, and priority support
Ratings and reviews
⭐ Capterra: 4.7/5
⭐ G2: 4.6/5
⭐ Trustpilot: 4.5/5
6. Replicon (Best for Compliance Payroll Tracking)
Replicon is designed for businesses and consultants who require advanced compliance and payroll time tracking. It’s ideal for larger consulting firms that need precise tracking to meet labor laws, tax requirements, and contract obligations. Replicon offers strong audit trails, multi-level approval workflows, and compliance-ready reports.
This platform provides specialized solutions for time intelligence, which includes real-time project costing, client billing, and resource utilization. Its strength lies in offering detailed insights for complex workforces while maintaining global labor compliance.
Best features
AI-powered timesheet compliance and payroll integration
Project time tracking with real-time cost estimates
Configurable approval workflows and policy enforcement
Comprehensive reporting with compliance audit logs
Integrations with HR, payroll, and accounting platforms
Mobile app for GPS and time capture on-the-go
Limitations
Best suited for mid-to-large teams, not solo consultants
High learning curve due to its feature-rich dashboard
Pricing not transparent on website
Pricing
Contact sales for custom pricing based on number of users and modules
Offers multiple modules like Project Time Tracking, Global Time Off, and Time & Attendance
Ratings and reviews
⭐ Capterra: 4.5/5
⭐ G2: 4.3/5
⭐ Trustpilot: 4.2/5
7. Hubstaff (Best for GPS-Based Remote Team Tracking)
Hubstaff is a powerful time tracking solution built for remote teams and mobile consultants. Its standout feature is real-time GPS tracking, making it ideal for consultants who work on-site or manage distributed teams. Hubstaff records time spent on tasks, tracks keyboard/mouse activity, and even takes optional screenshots to ensure accountability.
Along with productivity monitoring, Hubstaff provides features like payroll management, team scheduling, and client invoicing. It integrates with over 30 tools including Trello, Jira, and QuickBooks, giving consultants a connected and transparent workflow.
Best features
Real-time GPS location tracking and geofencing
Time tracking with activity monitoring and idle detection
Productivity reports and optional screenshots
Online timesheets with automated payroll integration
Invoicing and client project tracking
Cross-platform support: mobile, desktop, and web
Limitations
Privacy concerns over screenshots and activity tracking
Can be excessive for solo consultants who don’t need employee monitoring
Advanced features require premium plans
Pricing
Free: 1 user with limited features
Starter: $4.99/user/month – Time tracking and activity levels
Grow: $7.50/user/month – Adds productivity reports and payments
Team: $10/user/month – Includes scheduling, timesheets, and client invoicing
Enterprise: Custom pricing – Advanced controls and support
Ratings and reviews
⭐ Capterra: 4.6/5
⭐ G2: 4.4/5
⭐ Trustpilot: 4.5/5
8. RescueTime (Best for Distraction-Free Productivity Tracking)
RescueTime is a powerful time management software that automatically tracks how you spend your time on digital devices. Designed for solo consultants, freelancers, and professionals aiming to enhance focus, RescueTime offers a distraction-free experience by providing real-time insights and alerts when productivity dips.
It runs silently in the background, tracking applications, websites, and screen time to help consultants analyze their work habits. With automated focus sessions and productivity goals, RescueTime is excellent for those who want to stay accountable and minimize distractions during client work.
Best features
Automatic time tracking with detailed daily reports
Focus Sessions to block distractions and stay on track
Real-time alerts when productivity drops
Weekly email summaries and goal tracking
Application and website categorization
Works on Windows, macOS, Android, and Linux
Limitations
No manual time entry or client billing features
Lacks project-level time tracking or team collaboration tools
Limited customization options in reports
Pricing
Free plan: Basic time tracking and daily productivity score
Premium: $12/month or $78/year – Includes Focus Sessions, real-time alerts, and advanced reports
Ratings and reviews
⭐ Capterra: 4.6/5
⭐ G2: 4.4/5
⭐ Trustpilot: 4.2/5
9. Time Doctor (Best for Real-Time Employee Activity Tracking)
Time Doctor is a robust time tracking and employee monitoring tool designed for teams and consultants who prioritize transparency and accountability. It enables real-time tracking of tasks, applications, websites, and keyboard/mouse activity. Time Doctor also captures screenshots and generates detailed productivity reports.
For consultants managing remote teams or working in client-facing environments, Time Doctor ensures accurate time logs and visibility into daily work patterns. It integrates with popular tools like Asana, Trello, Slack, and more.
Best features
Real-time time tracking with manual or automatic mode
Activity monitoring with screenshot capture and idle time alerts
Productivity reports and web/app usage analytics
Time use breakdown by projects, clients, and tasks
Customizable tracking permissions and privacy controls
Payroll integration and billing support
Limitations
Screenshot monitoring may feel invasive for some users
Interface can be overwhelming for new users
Limited offline tracking in basic plan
Pricing
Basic: $5.90/user/month – Time tracking and tasks
Standard: $8.40/user/month – Includes reports, integrations, and screenshots
Premium: $16.70/user/month – Adds client login, video screen capture, and concierge support
Ratings and reviews
⭐ Capterra: 4.5/5
⭐ G2: 4.3/5
⭐ Trustpilot: 4.4/5
10. Timely (Best for AI-Powered Automatic Time Tracking)
Timely sets itself apart from traditional time trackers by using AI to log time automatically. It’s designed for consultants and professionals who prefer minimal manual entry. Timely records your activities in the background, from meetings and apps to emails and documents, and uses AI to group them into billable tasks.
This software is especially useful for consultants juggling multiple clients or projects. It supports seamless scheduling, billing, and reporting, all without invasive tracking like screenshots or mouse monitoring.
Best features
AI-powered automatic time tracking
Smart timeline suggestions based on work activity
Privacy-first: no screenshots, no intrusive monitoring
Visual calendar and task planner
Easy project and client categorization
Supports billing, reporting, and team collaboration
Limitations
AI suggestions may need manual adjustments for accuracy
No real-time team activity monitoring
Can be more expensive than other tools with manual entry
Pricing
Starter: $20/user/month – Automatic time tracking and reports
Premium: $30/user/month – Project planning, capacity tracking
Unlimited: $35/user/month – Unlimited features and team insights
Ratings and reviews
⭐ Capterra: 4.7/5
⭐ G2: 4.5/5
⭐ Trustpilot: 4.6/5
Master Your Time with Corexta – The Ultimate Tool for Consultants
For consultants, every minute matters. Corexta helps you track every billable hour with precision, stay organized, and make smarter business decisions through insightful reporting.
While all the tools in our list bring unique strengths, Corexta rises above with its all-in-one functionality and intuitive design. From effortless time logging and task estimates to expense tracking and deep productivity analytics, it’s built to simplify your day.
Its smart automations and smooth integration with popular project management tools mean you’ll save time without breaking your workflow.
Try Corexta free and take control of your time today! ✅
