Managing paid time off (PTO) can be a complex task for businesses of all sizes. Without the right tools in place, tracking vacation days, sick leaves, and personal time can quickly become a headache for both employees and HR departments. That’s where PTO tracking software steps in.
These tools simplify time-off management, helping businesses maintain accuracy, compliance, and transparency. With intuitive interfaces and automated processes, the best PTO tracking software takes the guesswork out of scheduling and approvals, making it easier to ensure business continuity while supporting employee well-being.
What Should You Look for in PTO Tracking Software?
When choosing PTO tracking software, it’s important to evaluate more than just the basic functionality. A robust solution should align with your company’s workflow and scale with your team as it grows. Here are the key features to consider:
Ease of Use: A user-friendly interface that both managers and employees can navigate without difficulty.
Customizable PTO Policies: The ability to configure leave types, accrual rules, and carry-over options according to your company policies.
Automated Approvals and Notifications: Streamlined workflows that automatically alert relevant personnel about time-off requests and approvals.
Integration Capabilities: Seamless integration with your existing HR, payroll, or project management systems to avoid duplication and ensure consistency.
Self-Service Portals: Empower employees to request time off, check their leave balance, and track approvals independently.
Reporting and Analytics: Insightful reports on PTO trends, balances, and team availability to support strategic planning.
Mobile Access: Apps or responsive designs that allow users to manage requests on the go.
Choosing the right PTO tracking software ensures you save time, reduce manual errors, and keep your team organized and informed.
The 10 Best PTO Tracking Software to Use in 2024
1. Corexta
Corexta stands out as an all-in-one solution for HR teams looking to streamline time-off management without sacrificing flexibility. Designed with versatility at its core, Corexta supports businesses of all sizes by offering a seamless blend of human resources features and PTO tracking capabilities. It allows HR managers and team leads to efficiently oversee leave requests, maintain compliance, and ensure team availability at all times.
One of Corexta’s strongest offerings is its PTO calendar template, which simplifies the process of scheduling time off. With a clear visual layout, managers can view individual and team calendars at a glance, preventing scheduling conflicts and helping maintain optimal staffing levels. This is particularly useful for remote or hybrid teams who need better visibility into team availability.
Human Resources Capabilities with Versatile Solutions
Corexta isn’t just a PTO tracker—it’s a comprehensive HR solution. It comes with modules that support recruitment, onboarding, employee data management, performance reviews, and document storage. The ability to manage PTO within the broader context of HR makes Corexta a valuable asset for growing businesses that want everything in one centralized platform.
Its versatility allows companies to:
Customize leave policies based on departments or regions
Set different accrual rates and rules for various employee levels
Automate holiday calendars and leave balance resets
This flexibility makes it easy for companies with diverse teams to tailor their PTO tracking processes according to unique business needs.
PTO Calendar Template for Efficient Scheduling
The built-in PTO calendar is both intuitive and powerful. It enables:
Drag-and-drop scheduling
Real-time visibility of who’s off and when
Color-coded time-off types (e.g., vacation, sick leave, personal time)
This visual tool makes it easier for managers to approve or adjust requests quickly and avoid overlapping absences within teams.
Best Features
All-in-one HR and PTO management system
Customizable leave policies and accrual rules
User-friendly PTO calendar with drag-and-drop features
Real-time updates on team availability
Integrated approval workflows with email and in-app notifications
Mobile-friendly dashboard for on-the-go access
Employee self-service portal for requests and balances
Integration with payroll and HR tools for a unified experience
Limitations
May be too feature-rich for very small teams or startups looking only for a simple PTO tracker
Learning curve for teams unfamiliar with HR platforms
Some advanced features may require additional setup time or onboarding support
Corexta pricing
- Lifetime Free plan with limited reports
Small Business: $9.99 per month
Medium Business: $19.99 per month
Enterprise: $29 per month
Corexta is a strong choice for businesses looking to unify their HR operations and PTO management in one system. With its modern interface and customizable approach, it brings structure and efficiency to even the most complex leave policies.
2. CakeHR (now SageHR)
SageHR, formerly known as CakeHR, is a cloud-based human resource software that simplifies PTO tracking and employee leave management. It’s tailored for small to medium-sized businesses looking for an intuitive and modern tool to streamline HR tasks, especially when it comes to time-off requests.
With its simple design and flexible settings, SageHR allows employees to easily request time off, while managers can approve or decline those requests with just a few clicks. Its visual leave calendar offers clarity for team-wide scheduling and helps avoid staff shortages or overlapping vacations.
Best Features
Interactive leave calendar with color-coded absence types
Customizable time-off policies and accrual settings
Mobile app for iOS and Android for managing leave on the go
Real-time team availability dashboard
Slack integration for instant notifications and requests
Automated leave balance calculations and carryovers
Easy integration with payroll and HR platforms like Xero, G Suite, and Outlook
Limitations
Some users find the reporting features limited in customization
Pricing may increase with added modules beyond PTO tracking
Support response times can vary based on region
CakeHR pricing
- Free trial: 14 days
- Starting price: $5.5/employee per month
- Prices go up with more employees and modules
3. Kissflow
Kissflow is a comprehensive workflow and process automation platform that includes robust time-off management features. While it’s known for automating complex business workflows, it also offers an efficient, no-fuss solution for managing PTO within the organization.
Kissflow’s leave management tool enables companies to design custom workflows for leave approvals, automate policy rules, and integrate seamlessly with their existing HR operations. It’s especially beneficial for businesses that want to automate other HR or administrative tasks alongside PTO management.
Best Features
Fully customizable PTO workflows and approval hierarchies
Pre-built templates for quick setup and configuration
Real-time notifications for managers and employees
Integration with popular platforms like Google Workspace, Slack, and Microsoft 365
Mobile access and cloud storage for leave data
Dashboard and analytics to track leave usage trends
Limitations
Requires initial configuration effort, especially for custom workflows
Not dedicated solely to HR—may feel overwhelming for teams seeking a simple PTO tracker
Cost may be high for small businesses only needing time-off features
Kissflow pricing
- Basic: $1,500/month (limited features)
- Enterprise: Custom pricing (full features)
4. BambooHR
BambooHR is a widely trusted name in the HR software space, especially among small to mid-sized businesses. Its time-off tracking features are part of a broader suite that includes hiring, onboarding, employee data management, and performance tracking.
BambooHR’s PTO tracking system is clean, automated, and user-friendly. Employees can request time off in just a few clicks, and managers can view team calendars to make informed decisions. The software also automatically tracks balances, accruals, and rollover policies based on company settings.
Best Features
Automated PTO calculations and request approval workflows
Clean user interface with simple navigation
Mobile app for easy access to leave data anytime
Built-in calendar sync with Google and Outlook
HR reporting tools that include PTO metrics and trends
E-signatures and document storage integrated with HR features
Limitations
Higher price point for smaller businesses with limited budgets
Advanced features (like performance management) require higher-tier plans
Limited customization for PTO categories in basic plans
BambooHR pricing
- Essentials: Starting at $5.25/month
- Advantage: Starting at $8.75/month
5. Clockify
Clockify is primarily known as a time-tracking tool, but it also offers a solid PTO management solution—especially for companies already using it for employee time tracking. It allows users to request and approve time off, track leave balances, and ensure availability through its scheduling features.
For teams focused on productivity and accurate billing, Clockify offers a great dual benefit: it tracks both working hours and PTO from one central dashboard. It’s particularly popular among freelancers, remote teams, and service-based agencies.
Best Features
Simple leave request and approval process
PTO balance tracking with customizable policies
Team availability calendar for quick visibility
Integration with Trello, Asana, Slack, and other project tools
Mobile and desktop access for flexible management
Free tier with generous features for small teams
Limitations
PTO tracking features are more basic compared to full-scale HR software
Reporting and customization are limited in the free version
Lacks broader HR management tools (e.g., performance, onboarding)
Clockify pricing
- Free: Has features like time tracking and timesheet
- Basic: $3.99/user/month billed annually or $4.99 if billed monthly
- Standard: $5.49/user/month billed annually or $6.99 if billed monthly
- Pro: $7.99/user/month billed annually or $9.99 if billed monthly
- Enterprise: $11.99/user/ month billed annually or $14.99 if billed monthly
6. Buddy Punch
Buddy Punch is a user-friendly time-tracking software that also includes built-in PTO tracking features. Designed for small to mid-sized businesses, it offers an all-in-one solution for managing employee attendance, scheduling, and leave requests. Its easy-to-use interface allows employees to request time off, while managers can review, approve, or deny requests with just a few clicks.
The platform supports custom PTO accrual rules, and users can view their remaining balances through an intuitive dashboard. Buddy Punch also makes it simple to manage sick leave, vacation, personal days, and unpaid time off.
Best Features
Easy-to-use dashboard with self-service PTO requests
Automatic PTO accrual tracking based on your rules
Real-time notifications for managers and employees
Customizable time-off types (vacation, sick, etc.)
Integration with payroll systems like QuickBooks and ADP
Mobile app for iOS and Android for time-off management on the go
Reports and exportable timesheets for tracking leave trends
Limitations
Limited HR features beyond time and PTO tracking
Reporting functions may lack deep customization
Not ideal for companies looking for full HR management capabilities
Buddy Punch pricing
- Free trial available on all plans
- Standard: $3.99/user/month billed annually or $4.99 if billed monthly + $19 base fee/ month
- Pro: $4.99/user/month billed annually or $5.99 if billed monthly + $19 base fee/ month
- Premium: $6.99/user/month billed annually or $7.99 if billed monthly + $19 base fee/ month
- Enterprise: Custom pricing for large organizations
7. Jibble
Jibble is a powerful and free time-tracking tool that also includes a solid PTO tracking feature. Best suited for startups, small businesses, and remote teams, Jibble makes it simple to manage work hours and leave from the same platform.
Jibble’s PTO module allows employees to request time off, while HR admins can approve, deny, or schedule leaves based on team availability. The software is lightweight, intuitive, and ideal for businesses that want efficient tools without the heavy features of traditional HR systems.
Best Features
Free plan with unlimited users
PTO tracking and balance management
Daily, weekly, or monthly attendance reports
Facial recognition clock-ins (ideal for on-site teams)
Integration with Slack, Microsoft Teams, and Google Workspace
Custom leave types and approval workflows
Mobile and desktop accessibility
Limitations
Limited advanced HR features like onboarding or performance reviews
Some users may need to upgrade for deeper analytics and integrations
Not suited for large enterprises with complex HR structures
Jibble pricing
- Free: Ideal for essential time tracking with biometric verification
- Premium: $2/user per month
- Ultimate: $4/user per month
- Enterprise: Custom pricing
8. GoCo
GoCo is a modern HR platform that integrates PTO tracking with payroll, benefits, and onboarding tools. Designed for growing companies, GoCo offers an all-in-one HR solution with strong automation features. Its time-off tracking tools allow for policy customization, employee self-service, and approval workflows that save time for HR teams.
With GoCo, employers can set unique leave policies per employee type, track accruals automatically, and ensure compliance with state and federal leave laws. The platform also offers a clean and user-friendly interface that simplifies the entire time-off process.
Best Features
Customizable PTO policies and automatic accruals
Employee self-service for requesting and tracking time off
Integration with Gusto, QuickBooks, ADP, and other payroll systems
Leave approval workflows with email alerts
Built-in compliance tools for FMLA and other regulations
Seamless onboarding and document management
Limitations
Pricing can be higher for small businesses
Some advanced features may require additional setup or customization
Reporting tools are functional but not highly customizable
GoCo pricing
- Starts at $5/employee per month
9. DayOff
DayOff is a lightweight, dedicated PTO and leave management tool designed for simplicity and efficiency. It’s perfect for teams and organizations looking for a straightforward solution to handle vacation requests, sick leaves, and holiday schedules without a full HR suite.
DayOff offers a clean mobile and desktop experience where employees can track their time off balances and submit leave requests. The system is fast to set up and requires minimal training, making it a favorite among small teams and startups.
Best Features
Intuitive interface with a fast learning curve
Dedicated PTO tracking without unnecessary extras
Mobile app support for leave requests and approvals
Custom leave types and public holiday management
Approval workflows and team calendar visibility
Affordable pricing with free plans for small teams
Limitations
No broader HR features like onboarding or payroll
Limited integrations with third-party tools
Reporting features are basic
DayOff pricing
- Free Forever: Ideal for single policy, team, and location
- Pro: $1 per employee/month
10. Zoho People
Zoho People is part of the larger Zoho suite and offers a complete HR solution that includes advanced PTO tracking tools. It is ideal for businesses that want to automate and manage employee data, attendance, performance, and time off in one place.
With Zoho People, HR teams can create complex leave policies, assign them to specific employee groups, and track leave balances with precision. The software provides visibility into team availability and integrates well with other Zoho apps for a fully connected experience.
Best Features
Customizable leave policies and accrual configurations
Multi-location support with region-specific holiday calendars
Integration with Zoho Payroll, Zoho CRM, and other Zoho apps
Role-based permissions and workflow automation
Mobile access with employee self-service features
Detailed leave reports and analytics
Limitations
May be too robust for small businesses needing just PTO tracking
Some features are locked behind higher-tier pricing plans
Initial setup can be complex for first-time users
Choose the Right PTO Management Software for Your Team
Paid time off is essential for keeping employees engaged and productive. That’s why choosing PTO tracking software that fits your team’s unique workflow is key.
Before making a decision, test a few platforms through free trials and ensure they integrate smoothly with your existing project and HR tools.
Corexta stands out as a powerful all-in-one solution for managing employee leave. With its advanced features and user-friendly interface, it helps you streamline HR tasks and vacation tracking effortlessly.
Its customizable templates let you tailor the system to your company’s specific leave policies, offering a flexible and personalized PTO management experience.
Even better, Corexta is cost-effective and uses smart automation to reduce manual tasks—freeing up your HR team’s valuable time.
Get started with Corexta today and build smarter, people-first HR processes that support your team every step of the way.
