The demand for efficient IT project delivery is higher than ever in 2025. As technology grows more complex, businesses need powerful tools to plan, execute, and monitor their projects seamlessly. That’s where IT project management software comes into play. These platforms help IT teams organize tasks, collaborate effortlessly, track time and budgets, and ensure projects stay aligned with business goals.
Whether you’re managing a software development sprint, migrating infrastructure, or rolling out a new enterprise solution, the right project management software makes a huge difference. In this guide, we’ll explore what IT project management software is, the key features to look for, and highlight the top 10 IT project management tools in 2025 that are transforming the industry.
What is IT Project Management Software?
IT project management software is a digital platform designed to help plan, organize, execute, and monitor technology-focused projects. It provides a centralized space where project managers, developers, designers, and stakeholders can collaborate and keep track of deliverables.
Unlike general project tools, IT project management solutions often cater to the unique needs of tech teams — such as sprint planning, bug tracking, code integration, and robust reporting. From managing agile workflows to ensuring compliance and resource allocation, this software supports the full lifecycle of IT projects. Ultimately, it helps organizations deliver high-quality solutions on time and within budget.
Key Features to Look for in IT Project Management Software
Choosing the right IT project management software isn’t just about picking a popular tool — it’s about finding one that truly supports your team’s needs. In 2025, top-performing solutions come with a blend of features that boost productivity, foster collaboration, and safeguard your projects. Here are the essential features to look for:
Task & Workflow Management
At the heart of any project management tool is its ability to organize work. Look for software that allows you to:
Create, assign, and prioritize tasks.
Set deadlines and dependencies.
Visualize workflows through Kanban boards, Gantt charts, or sprint backlogs.
Automate routine steps to save time and reduce errors.
This ensures your team knows exactly what needs to be done and when.
Collaboration Tools
Effective communication is crucial in IT projects. Choose software that offers:
Real-time chat or messaging.
Comment threads on tasks.
File sharing and version control.
@mentions and notifications to keep everyone in the loop.
These tools break down silos and keep your team connected, whether working on-site or remotely.
Time Tracking & Reporting
Understanding where time is spent is vital for improving efficiency and meeting deadlines. Key capabilities include:
Timesheets and automatic time logging.
Progress tracking on individual tasks and overall projects.
Customizable reports and dashboards.
These insights help project managers spot bottlenecks early and adjust workloads accordingly.
Resource Allocation & Budgeting
Managing resources wisely is critical for keeping projects within scope and on budget. Look for features like:
Resource scheduling and workload balancing.
Budget tracking and expense forecasting.
Cost vs. actual spend analysis.
These tools help you maximize your team’s productivity while controlling financial outcomes.
Integration Capabilities
Modern IT environments rely on numerous tools. Your project management software should integrate with:
Code repositories (like GitHub or GitLab).
CI/CD pipelines.
Communication apps (Slack, Microsoft Teams).
Cloud storage and documentation tools.
This ensures seamless data flow and reduces the need to switch between platforms.
Security & Compliance
Data protection and compliance are non-negotiable, especially for IT teams handling sensitive information. Look for software that offers:
Role-based access controls.
Data encryption in transit and at rest.
Compliance with industry standards like GDPR, HIPAA, or ISO certifications.
These features safeguard your projects and give clients confidence in your processes.
Benefits of Using IT Project Management Software
Investing in the right IT project management software isn’t just about convenience — it’s about driving better outcomes for your business. Here are some of the biggest advantages you’ll see when you integrate these tools into your workflow.
Improved Efficiency
With dedicated tools for task assignment, deadline tracking, and automated workflows, your team can spend less time juggling administrative work and more time focusing on core deliverables. This leads to faster project completion and higher-quality results.
Better Collaboration
IT projects often involve cross-functional teams spread across different locations. Project management software centralizes communication through shared dashboards, real-time updates, comments, and notifications. This keeps everyone aligned and minimizes misunderstandings.
Enhanced Visibility
From sprint progress to resource utilization, these platforms give project managers and stakeholders a clear, up-to-date view of where each project stands. Customizable dashboards and reports ensure you always have the data needed to make informed decisions.
Risk Mitigation
By tracking tasks, dependencies, and budgets in real time, teams can identify bottlenecks and potential risks early. Many tools even offer predictive insights, helping you address issues before they escalate into costly problems.
Cost Savings
Through better planning, resource allocation, and minimized delays, IT project management software helps keep projects within budget. Fewer surprises and more predictable timelines translate into direct financial benefits for your business.
IT Project Management Software at a Glance
| Software | Best For | Standout Features | Pricing (Starting) | Ratings & Reviews |
|---|---|---|---|---|
| Corexta | Agile IT teams & agencies | Advanced workflow automation, sprint boards, integrated bug tracking | $9/user/month | ⭐ 4.8/5 (G2) |
| Zoho Sprints | Agile development teams | Backlog management, velocity charts, WIP limits | $6/user/month | ⭐ 4.5/5 (Capterra) |
| Jira | Software & dev teams | Scrum & Kanban boards, issue tracking, roadmap planning | $7.75/user/month | ⭐ 4.4/5 (G2) |
| Asana | Cross-functional teams | Timelines, workload balancing, project milestones | $10.99/user/month | ⭐ 4.5/5 (Capterra) |
| ClickUp | All-in-one PM needs | Docs & goals, time tracking, automation, mind maps | $7/user/month | ⭐ 4.7/5 (G2) |
| Smartsheet | Complex projects & PMOs | Grid & card views, budgeting, resource management | $9/user/month | ⭐ 4.4/5 (TrustRadius) |
| Wrike | Marketing & IT projects | Custom workflows, dynamic request forms, time tracking | $9.80/user/month | ⭐ 4.2/5 (G2) |
| MeisterTask | Visual task management | Intuitive Kanban boards, timeline view, checklists | $5/user/month | ⭐ 4.6/5 (Capterra) |
| GitLab | DevOps & CI/CD teams | Integrated repositories, CI pipelines, merge requests | Free / Paid from $19/user | ⭐ 4.6/5 (G2) |
| Adobe Workfront | Large enterprises | Enterprise portfolio management, proofing, integrations | Custom pricing | ⭐ 4.2/5 (TrustRadius) |
Top IT Project Management Software in 2025
1. Corexta
Corexta has quickly emerged as a favorite among IT teams in 2025. Designed specifically for agile agencies and software development teams, it offers a powerful suite of tools that streamline complex project workflows. From sprint planning to integrated bug tracking, Corexta provides everything a modern IT team needs to deliver projects on time and within budget.
Best Features
Advanced workflow automation: Automate repetitive tasks, status changes, and notifications to keep projects moving without manual intervention.
Sprint boards & backlog management: Ideal for agile development, making it easy to prioritize tasks and adjust workloads in real time.
Integrated bug & issue tracking: Developers can log, assign, and resolve bugs directly within the platform.
Insightful dashboards & reports: Get a clear view of velocity, burndown charts, and resource utilization.
Limitations
May have a learning curve for non-technical teams unfamiliar with agile methodologies.
Custom integrations with niche tools may require additional setup.
Pricing
Starts at $9 per user/month, with flexible plans for growing teams.
Offers a free trial to explore all features.
Ratings & Reviews
⭐ 4.8/5 on G2, praised for its robust agile features and automation capabilities.
Users frequently highlight Corexta’s speed, intuitive UI, and responsive support.
2. Zoho Sprints
Zoho Sprints is a lightweight agile project management tool tailored for software development teams. Its focus on scrum and iterative delivery makes it a top choice for teams that prioritize velocity and quick releases.
Best Features
Backlog management & sprint planning: Effortlessly manage user stories, prioritize tasks, and plan upcoming sprints.
Velocity charts & burn-down reports: Gain clear insights into team performance and sprint progress.
WIP limits: Control work in progress to avoid bottlenecks and keep teams focused.
Seamless integrations: Connects well with Zoho ecosystem, GitHub, Bitbucket, and Slack.
Limitations
Limited in handling complex projects with multiple dependencies outside of agile.
Reporting customization options are somewhat basic compared to larger platforms.
Pricing
Starts at $6 per user/month, with a free plan for small teams up to 3 users.
Ratings & Reviews
⭐ 4.5/5 on Capterra, often praised for simplicity and value, especially by startups and small dev teams.
3. Jira
Jira by Atlassian continues to be the go-to tool for software development and agile teams in 2025. Its robust feature set supports everything from simple Kanban boards to enterprise-level SAFe implementations.
Best Features
Customizable scrum & Kanban boards: Adaptable to any agile framework or process.
Advanced issue & bug tracking: Perfect for developers needing granular tracking.
Roadmap planning & release management: Great for long-term strategic planning.
Massive integration library: Connects with Bitbucket, Confluence, Slack, Jenkins, and hundreds more.
Limitations
Can feel overwhelming for small teams due to its extensive capabilities.
Reporting dashboards require configuration and can be complex to set up.
Pricing
Starts at $7.75 per user/month, with enterprise pricing available for larger organizations.
Ratings & Reviews
⭐ 4.4/5 on G2, widely respected for depth but noted for its learning curve.
4. Asana
Asana remains a popular choice for IT and cross-functional teams that want flexibility without sacrificing ease of use. Its clean design and intuitive features make managing everything from software rollouts to marketing campaigns seamless.
Best Features
Timeline & workload balancing: Visual Gantt-style charts help keep projects on schedule and balanced across teams.
Project milestones & goals: Ensure everyone knows what success looks like.
Custom fields & forms: Tailor Asana to fit your processes without extensive setup.
Robust integrations: Connects smoothly with Slack, GitHub, Google Workspace, and more.
Limitations
Lacks native sprint or advanced backlog features, which can limit its appeal for strict agile teams.
Reporting and forecasting features are lighter than in tools like Jira.
Pricing
Starts at $10.99 per user/month, with a generous free plan for smaller teams.
Ratings & Reviews
⭐ 4.5/5 on Capterra, frequently highlighted for user-friendly design and cross-departmental collaboration.
5. ClickUp
ClickUp has positioned itself as the ultimate all-in-one project management platform. In 2025, it continues to attract IT teams with its massive feature set and flexibility, covering everything from simple task lists to complex dev projects.
Best Features
Docs, goals & mind maps: Manage everything in one place — from documentation to high-level strategy.
Powerful automation & custom views: Build workflows exactly as you need, with no-code automation.
Time tracking & reporting: Useful for tracking billable hours and generating real-time insights.
Unlimited integrations: From GitHub and GitLab to Figma and Slack.
Limitations
The breadth of features can be overwhelming for new users.
Mobile app experience is still catching up to the web version’s capabilities.
Pricing
Starts at $7 per user/month, with an always-free version for individuals and small teams.
Ratings & Reviews
⭐ 4.7/5 on G2, loved for its versatility and being a genuine “all-in-one” workspace.
6. Smartsheet
Smartsheet blends traditional spreadsheet familiarity with powerful project management capabilities, making it a favorite for IT departments managing complex, multi-layered initiatives.
Best Features
Grid, card & Gantt views: Switch between familiar spreadsheet-style grids, agile cards, or timeline charts.
Resource & portfolio management: Ideal for overseeing multiple projects and allocating team capacity effectively.
Advanced reporting & dashboards: Create custom reports across projects to track KPIs in real time.
Automation & workflow triggers: Reduce manual work with automated updates and reminders.
Limitations
Spreadsheet-like interface can feel limiting for creative or design-heavy teams.
Some advanced features require higher-tier plans.
Pricing
Starts at $9 per user/month, with enterprise options for large teams.
Ratings & Reviews
⭐ 4.4/5 on TrustRadius, praised for scaling across teams but sometimes critiqued for complexity in initial setup.
7. Wrike
Wrike stands out for its dynamic request forms, custom workflows, and robust real-time collaboration features, making it popular among IT, marketing, and service teams alike.
Best Features
Dynamic request forms & approvals: Streamline incoming work requests and automate approvals.
Time tracking & workload charts: Monitor hours spent and ensure balanced workloads across team members.
Cross-tagging & shared calendars: Keep multiple projects aligned without losing sight of dependencies.
Detailed reports & analytics: Dive deep into performance metrics to spot bottlenecks early.
Limitations
Can become expensive for advanced features like marketing insights or advanced analytics.
UI takes some getting used to for new users.
Pricing
Starts at $9.80 per user/month, with custom enterprise pricing for larger organizations.
Ratings & Reviews
⭐ 4.2/5 on G2, well-regarded for flexibility but occasionally noted for a steeper learning curve.
8. MeisterTask
MeisterTask is a beautifully simple Kanban-style project management tool ideal for small to mid-sized IT teams looking for clean, intuitive task management.
Best Features
Visual Kanban boards: Easy drag-and-drop interface that’s beginner-friendly.
Timeline (Gantt-style) view: Helps manage project deadlines and milestones.
Checklists & recurring tasks: Great for repeatable processes and sprints.
Integrates well with MindMeister: Plan ideas visually and push them into project tasks.
Limitations
Lacks built-in time tracking or resource management found in more advanced platforms.
Reporting is fairly lightweight for enterprise needs.
Pricing
Starts at $5 per user/month, making it very budget-friendly.
Ratings & Reviews
⭐ 4.6/5 on Capterra, loved for its simplicity and visual appeal.
9. GitLab
GitLab is much more than a code repository — in 2025, it continues to serve as an end-to-end DevOps platform, combining version control with powerful project management and CI/CD pipelines.
Best Features
Integrated CI/CD pipelines: Automate testing, builds, and deployments without leaving GitLab.
Issue boards & merge requests: Manage user stories, bugs, and code reviews all in one place.
Secure DevOps capabilities: Includes vulnerability scanning and compliance dashboards.
Excellent Git integration: As a Git-based tool, it’s seamless for developer workflows.
Limitations
Not designed for non-technical project management (e.g., marketing or content workflows).
May require DevOps expertise to fully leverage advanced features.
Pricing
Free for core features; paid plans from $19 per user/month for premium security, compliance, and support.
Ratings & Reviews
⭐ 4.6/5 on G2, widely respected in developer communities for combining source control and PM.
10. Adobe Workfront
Adobe Workfront is a robust enterprise-grade project management tool built for large organizations juggling complex portfolios. It integrates well across creative, IT, and business teams.
Best Features
Enterprise portfolio management: Handle hundreds of projects with robust resource scheduling.
Advanced proofing & approvals: Great for managing creative assets alongside IT tasks.
Configurable dashboards & reports: Fully customize to show the data that matters most.
Seamless Adobe ecosystem integration: Connects tightly with Adobe Creative Cloud.
Limitations
High learning curve for smaller teams or those without dedicated PMO roles.
Pricing can be significant, aimed at enterprise budgets.
Pricing
Custom pricing, depending on scale and required modules.
Ratings & Reviews
⭐ 4.2/5 on TrustRadius, applauded for scalability but noted for complexity.
Why Corexta for The Best Option in 2025
When it comes to managing IT projects in 2025, Corexta shines as a top choice for teams that value agility, speed, and depth. While many tools excel in one or two areas, Corexta brings together all the essential elements — from sprint boards and advanced automation to integrated bug tracking and insightful reporting — in one seamless platform.
Here’s why Corexta stands out among the competition:
Tailored for modern agile IT teams: Unlike many general-purpose project management tools, Corexta is built with developers, product owners, and QA teams in mind. It easily adapts to scrum, Kanban, or hybrid workflows, making sprint planning and backlog grooming a breeze.
Powerful automation that saves time: Corexta’s workflow automation goes beyond simple status changes. It can trigger notifications, update related tasks, or escalate blockers automatically, freeing your team to focus on meaningful work.
Integrated issue & bug tracking: No more juggling separate tools for tracking bugs and managing user stories. Corexta merges them into one platform, improving traceability and accelerating resolution times.
Advanced reporting & dashboards: Gain visibility into velocity trends, team workloads, and potential risks — all through customizable dashboards that keep stakeholders informed without extra manual effort.
Excellent balance of price & value: Starting at just $9 per user/month, Corexta provides enterprise-level capabilities at a fraction of the cost, making it accessible even for growing startups.
Top-rated support & user experience: With a stellar 4.8/5 average rating on G2, users consistently highlight Corexta’s intuitive design, speed, and dedicated support team that helps teams get up and running quickly.
For IT teams seeking a dedicated, future-proof solution to manage everything from sprints to releases — without the clutter or steep learning curves of older platforms — Corexta is the clear winner in 2025.
